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MS Office Forum / Outlook / Contacts / November 2004

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How do I create a distribution list from a catagory?

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mdc14 - 30 Nov 2004 04:07 GMT
I have many contact details sorted into catagories, and I would like to
create distribution lists for each one. I cant find any reference to this
within help or the knowledge base. This is for Outlook 2000 professional.
Canm any one help
Russ Valentine [MVP Outlook] - 30 Nov 2004 09:25 GMT
There is little reason to create a DL if you've already gone to the
trouble of creating categories. Categories can be used the same way you
would a DL. Just switch to the By Category View, select the Category
Header, then Actions > New Message to Contact...

If you still feel you must create a DL from a Category, there is a
clumsy way to do so. Change the Contacts Folder View to by Category.
Right click and drag the Category required to a newly created Contacts
subfolder then choose Copy. Make sure the new subfolder has been enabled
as an email address book by right clicking on it and choosing Properties
> Outlook Address Book Tab > and check the box to enable as email
address book. Create your new Distribution List, give it a name and and
make sure the Show Names drop down field points to this new subfolder.
Then shift select all the contacts and add them to the DL.

------
Russ Valentine
[MVP-Outlook]

> I have many contact details sorted into catagories, and I would like to
> create distribution lists for each one. I cant find any reference to this
> within help or the knowledge base. This is for Outlook 2000 professional.
> Canm any one help
 
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