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MS Office Forum / Outlook / Contacts / December 2004

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Information saved in contact record not appearing when copied

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John in Vermont - 14 Dec 2004 18:21 GMT
We use Outlook to generate mailing labels for our newsletter.  I copy
everyone with the appropriate Category in their record to my personal
Contacts folder, then zip sort them, etc.  Some records that have data in the
mailing address field in our main contacts folder do not display a mailing
address when copied.  However, when I open each contact, uncheck and check
the "This is the mailing address" box and close and save, the mailing address
appears.  Problem is, I can't do this for the hundreds of missing mailing
addresses.  Now the final kicker ... when this same action is done by other
users in our office on their PCs, it works just fine and the mailing address
copies properly.  I have looked for some setting to change, but so far
nothing.  Help!
Russ Valentine [MVP-Outlook] - 14 Dec 2004 22:06 GMT
Clarify your post. How are you "copying" these Contacts?
Signature

Russ Valentine
[MVP-Outlook]

> We use Outlook to generate mailing labels for our newsletter.  I copy
> everyone with the appropriate Category in their record to my personal
[quoted text clipped - 11 lines]
> copies properly.  I have looked for some setting to change, but so far
> nothing.  Help!
John in Vermont - 20 Dec 2004 15:19 GMT
I select contact records from Outlook (on our NT server) that meet the
criteria I'm looking for and copy and paste them into my Contacts folder on
my PC.  I need to manipulate these into specific groups and zip sort them to
produce the labels I need and I don't want to work with "live" data on our NT
server.  Weird thing is, two of my co-workers do exactly the same thing to
produce labels and have no problems, only mine fails to bring the mailing
addresses over properly.

> Clarify your post. How are you "copying" these Contacts?
> > We use Outlook to generate mailing labels for our newsletter.  I copy
[quoted text clipped - 12 lines]
> > copies properly.  I have looked for some setting to change, but so far
> > nothing.  Help!
Russ Valentine [MVP-Outlook] - 20 Dec 2004 21:06 GMT
It's still not clear what you're doing. Where do these Contacts reside?
Where are you trying to copy them?
Signature

Russ Valentine
[MVP-Outlook]

>I select contact records from Outlook (on our NT server) that meet the
> criteria I'm looking for and copy and paste them into my Contacts folder
[quoted text clipped - 27 lines]
>> > copies properly.  I have looked for some setting to change, but so far
>> > nothing.  Help!
 
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