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MS Office Forum / Outlook / Contacts / December 2004printing from Outlook categories
I have selected a category by the method of putting the curser on the first item and then putting the shift button on the last. I do not understand the filter by view option that has been suggested. Having selected the Holiday Card list, I have tried to mail merge both from Outlook and Word. Neither can find the selected list. I do appreciate your help but due to my denseness, I need a little bit more specific direction. Thank you so much. vicky In Outlook, once you've selected the contacts you want to use, choose Tools | Mail Merge and make your selections in the resulting dialog. When you get to the Word document, insert the fields you want to see. In Outlook 2002/3, the full contacts fields will be listed under Database Fields.  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have selected a category by the method of putting the curser on the first > item and then putting the shift button on the last. I do not understand [quoted text clipped - 5 lines] > denseness, I need a little bit more specific direction. Thank you so much. > vicky I still cannot merge the category. Just to backtrack: I manaully select the contacts in the category list, then Tools/ Mail Merge in which I choose "only selected contacts" and "contact filelds in currect view." When Word opens, I select "Get Data/ Outlook address book". At this point, I'm not sure what to do. If I select edit, I get all kinds of disjointed info from all of my contacts, not only in the category I've selected. Additionally, "merge" is greyed out. Any direction would be most appreciated. THanks. > In Outlook, once you've selected the contacts you want to use, choose Tools > | Mail Merge and make your selections in the resulting dialog. When you get [quoted text clipped - 10 lines] > > denseness, I need a little bit more specific direction. Thank you so much. > > vicky There should be no need to select "Get Data" because you're already telling Word what data to use when you start the merge from Outlook. Instead, just create the merge document by adding fields and text and then complete the merge. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I still cannot merge the category. Just to backtrack: I manaully select >the [quoted text clipped - 15 lines] >> 2002/3, >> the full contacts fields will be listed under Database Fields. >> >I have selected a category by the method of putting the curser on the >> >first [quoted text clipped - 8 lines] >> > much. >> > vicky Thank you for your patience. If I don't select "Get Data," then where do I go to add fields and text? Again, sorry for my denseness here. Vicky > There should be no need to select "Get Data" because you're already telling > Word what data to use when you start the merge from Outlook. Instead, just [quoted text clipped - 33 lines] > >> > much. > >> > vicky If the mail merge toolbar is not already visible, display it with View | Toolbars. Then click the Insert Merge Field button to add fields to your document. What version of Outlook and Word are you using? SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thank you for your patience. If I don't select "Get Data," then where do > I [quoted text clipped - 47 lines] >> >> > denseness, I need a little bit more specific direction. Thank you so >> >> > much. Dear Sue, Thanks so much for your help. I finally got it to work! For anyone who still has difficulty - this is the delio. I'm using Outlook and Word 2002. 1. Select contacts in the category list. 2. Selelt tools/ mail merge 3. on the screen select "only seleted contacts" and "contact filds in current view" and the other obvious choices 4. You will then be directed to word and a Dialog Box saying you have to press the set-up key in the next dialog box. Press Ok and then the set-up option. Select your labels, return to the Helper and then close the helper without trying to make it work 'cuz it wont! 5. Make sure at the top your mail merge buttons are showing 6. select "insert merge fields". Select "full name" and "mailing address" since these are the field on the contact category sheet. THey are in the database fields. 7. Select "propagate labels" 8. Select "merge to new document" and "select all records". This should do it. > If the mail merge toolbar is not already visible, display it with View | > Toolbars. Then click the Insert Merge Field button to add fields to your [quoted text clipped - 52 lines] > >> >> > denseness, I need a little bit more specific direction. Thank you so > >> >> > much. |
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