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MS Office Forum / Outlook / Contacts / December 2004How do I get spouse on envelope mail merge?
I am trying to print envelopes for christmas cards and cannot get "spouse" field to show up on print. please help. I have selected the "name and name lastname" display choice in final step of envelope wizard. No one can help without knowing your versions and how you are constructing your merge document. You simply need to gain some experience in how to construct your Merge Document correctly. You'll also need to understand some of the differences in field names between Word and Outlook. There is ample assistance in Help files, in the KB and on websites.  SignatureRuss Valentine [MVP-Outlook] >I am trying to print envelopes for christmas cards and cannot get "spouse" > field to show up on print. please help. I have selected the "name and > name > lastname" display choice in final step of envelope wizard. I apologize. I am using Office 2003, therefore am using the 2003 versions of all programs. I have spent a large amoutn of time using each of these programs and have spent 3 days...in excess of 6 hrs searching this site, the help files and non-Microsoft sites for the answer. All I asked for was a little hep. Please help or at the very least, do not be rude and condescending. Thanks, Dr Shaun C Merchant > No one can help without knowing your versions and how you are constructing > your merge document. You simply need to gain some experience in how to [quoted text clipped - 5 lines] > > name > > lastname" display choice in final step of envelope wizard. Sorry if you thought I was being rude or condescending. I wasn't. I was simply pointing out that problems with mail merges are nearly impossible to solve within the context of a Usenet post because there are far too many variables involved and you posted none of what we would need even to start. In the end you will still have to experiment with different merge fields on your own to get the result you want. I would suggest you try parsing name elements individually rather than trying to use derived fields like "name" or "full name." It would be very difficult for us to post more information than you can get at the Office Help site: http://office.microsoft.com/en-us/assistance/HA011269731033.aspx#preview and http://office.microsoft.com/en-us/assistance/HA010349201033.aspx ------ Russ Valentine [MVP-Outlook] > I apologize. I am using Office 2003, therefore am using the 2003 versions of > all programs. I have spent a large amoutn of time using each of these [quoted text clipped - 13 lines] >>>name >>>lastname" display choice in final step of envelope wizard. To describe the process I have been using. I open new document in word 2003. I select envelope wizard. After setting up envleope options I select recipients. I select Outlook contacts as folder and select individual addresses within that I wish to send to. The next step is to arrange envelope. In this step, I click on the address block and check "insert repipient's name in this format" and select the "Josh and Cynthia Randall" format. I then deselect company name and hit OK. This places "«AddressBlock»" on my envelope. I have right clicked to toggle fields and attempted to change the fields within but have had no luck. When I go to preview envelopes, I can never get the spouse name to appear. That should be pretty explanatory for the specific steps I have taken. As I said, I have searched and searched. I have tried to start in Outlook and go on to Word with mail merge but for envelopes I always ultimately end up in the steps described above, where spouse does not appear. When I toggle the fields it shows: <<_NICK0_>><< and _FIRST1_>><< _LAST0_>> I have searched for variables to insert here to get the first name of individual, then and, then the spouse to appear, but nothing seems to work. Thanks for all your help. > Sorry if you thought I was being rude or condescending. I wasn't. I was > simply pointing out that problems with mail merges are nearly impossible [quoted text clipped - 31 lines] > >>>name > >>>lastname" display choice in final step of envelope wizard. Where have you stored the Spouse's name? ------ Russ Valentine [MVP-Outlook] > To describe the process I have been using. I open new document in word 2003. > I select envelope wizard. After setting up envleope options I select [quoted text clipped - 51 lines] >>>>>name >>>>>lastname" display choice in final step of envelope wizard. In contacts folder, details tab, in box labelled "spouse's name" > Where have you stored the Spouse's name? > ------ [quoted text clipped - 56 lines] > >>>>>name > >>>>>lastname" display choice in final step of envelope wizard. That's an Outlook field, so you must start the merge from Outlook so it will be available to you. I just did it and it works fine. Explain the trouble you are having. "Spouse" is available in the Database Fields. ------ Russ Valentine [MVP-Outlook] > In contacts folder, details tab, in box labelled "spouse's name" > [quoted text clipped - 58 lines] >>>>>>>name >>>>>>>lastname" display choice in final step of envelope wizard. cannot start with outlook. I get a schdmapi.dll not found error. > That's an Outlook field, so you must start the merge from Outlook so it > will be available to you. I just did it and it works fine. Explain the [quoted text clipped - 65 lines] > >>>>>>>name > >>>>>>>lastname" display choice in final step of envelope wizard. You have proven my initial point. Now you see why embarking on mail merge questions is an exercise in futility. I am amazed at the details you chose not to include and yet still expected to get an answer here. Why would you not say up front that you had a corrupt installation that is not functioning and address that issue first? SignatureRuss Valentine [MVP-Outlook] > cannot start with outlook. I get a schdmapi.dll not found error. > [quoted text clipped - 94 lines] >> >>>>>>>name >> >>>>>>>lastname" display choice in final step of envelope wizard. Because I did not understand how to complete the process starting from Outlook. As I said, I have been starting in word with the envelope wizard and have gotten no errors. When I did mail merge, it brings up multiple options and boxes. As I am no expert (why I looked here) I did not know how to proceed from that viewpoint. I also would like to point out that you have again entered the rude and condescending category. If I have a corrupt installation then I will repair and reupdate my installation and start over. > You have proven my initial point. Now you see why embarking on mail merge > questions is an exercise in futility. I am amazed at the details you chose [quoted text clipped - 99 lines] > >> >>>>>>>name > >> >>>>>>>lastname" display choice in final step of envelope wizard. I suppose I should mention that I am not a perfect human being who understands all and knows all. If I were I would not be asking for help. I would ask you though, why do you offer support in here? Is it just so you can lord your knowledge over others and attempt to feel better about yourself? > You have proven my initial point. Now you see why embarking on mail merge > questions is an exercise in futility. I am amazed at the details you chose [quoted text clipped - 99 lines] > >> >>>>>>>name > >> >>>>>>>lastname" display choice in final step of envelope wizard. Oh, give me a break. How can you expect anyone to provide help when you first post incomplete information then follow up with misleading information? In an earlier post you said you had already tried to start the merge from Outlook and ended up with the same dialog and same result as when you started it from Word. Now you tell us that in fact you never could do the merge from Outlook because you have a corrupt installation. We were somehow suppose to guess that? Did you not think that information might be relevant? All you need to do to obtain help is: 1. State clearly what you are trying to do in your specific version of Outlook. 2. State clearly the precise steps you used and what the results were, including any error messages. You did neither of these things. We don't expect you to make the diagnosis. But when you don't even provide the symptoms, how are we supposed to? SignatureRuss Valentine [MVP-Outlook] >I suppose I should mention that I am not a perfect human being who > understands all and knows all. If I were I would not be asking for help. [quoted text clipped - 130 lines] >> >> >>>>>>>name >> >> >>>>>>>lastname" display choice in final step of envelope wizard. when you reproduced this without errors...did you use envelopes? I have repaired office and still get the error although only when I use envelopes i.e. if I select form letters I do not get an error message but have no idea what I'm doing so I get nothing at all. If I have a corrupt installation do I need to uninstall and reinstall everything and if so, then how do I save my address book? > Oh, give me a break. How can you expect anyone to provide help when you > first post incomplete information then follow up with misleading [quoted text clipped - 146 lines] > >> >> >>>>>>>name > >> >> >>>>>>>lastname" display choice in final step of envelope wizard. By the way, I have the most current updates and have run detect and repair twice all for no changes. > Oh, give me a break. How can you expect anyone to provide help when you > first post incomplete information then follow up with misleading [quoted text clipped - 146 lines] > >> >> >>>>>>>name > >> >> >>>>>>>lastname" display choice in final step of envelope wizard. I should now mention that I have gone to my christmas letter and inserted the greeting line from mail merge and it worked perfect with spouse name inserted! Why won't it work with envelopes????? > Oh, give me a break. How can you expect anyone to provide help when you > first post incomplete information then follow up with misleading [quoted text clipped - 146 lines] > >> >> >>>>>>>name > >> >> >>>>>>>lastname" display choice in final step of envelope wizard. I got it to work! No thanks to you and your crappy advice. > Oh, give me a break. How can you expect anyone to provide help when you > first post incomplete information then follow up with misleading [quoted text clipped - 146 lines] > >> >> >>>>>>>name > >> >> >>>>>>>lastname" display choice in final step of envelope wizard. You're a real charmer. Thank you for wasting so much of my time. Common Usenet decency requires that you at least post the solution you found so that others won't have to waste theirs. Should you ever post again, follow the guidelines I gave you. Someone else will be able to help you. Not I. I will studiously avoid any posts you make. SignatureRuss Valentine [MVP-Outlook] >I got it to work! No thanks to you and your crappy advice. > [quoted text clipped - 174 lines] >> >> >> >>>>>>>name >> >> >> >>>>>>>lastname" display choice in final step of envelope wizard. |
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