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MS Office Forum / Outlook / Contacts / August 2005"File as" function for contact names in MS Outlook
How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? That would depend, of course, on your version which you did not specify. Look in Tools > Options on either the General Tab or Preferences Tab for "Contact Options..." That's where you specify the format for your File As... field. ------ Russ Valentine [MVP-Outlook] > How are contact names ("John Smith") set up to be filed as "Smith, John"? > If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and [quoted text clipped - 4 lines] > > How can I adjust Outlook to properly list lastname, firstname? I am using Office Professional 2003. In my address book I want to file last name first. When I put that into "file as" it continues to be filed first, then last. I tried changing the setting in my preferences but to no avail. How can I get this to work? Another question - when setting up an appointment, can I save and close with one click somehow like I could with previous versions? > That would depend, of course, on your version which you did not specify. > Look in Tools > Options on either the General Tab or Preferences Tab for [quoted text clipped - 12 lines] > > > > How can I adjust Outlook to properly list lastname, firstname? Do what Russ says (he's probably told about a million people before you), then close and reopen Outlook. > How are contact names ("John Smith") set up to be filed as "Smith, John"? > If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and [quoted text clipped - 4 lines] > > How can I adjust Outlook to properly list lastname, firstname? Outlook won't require a restart for this function. It will only apply to new Contacts, not existing ones. Only sorting of the Outlook Address book requires a restart. ------ Russ Valentine [MVP-Outlook] > Do what Russ says (he's probably told about a million people before you), > then close and reopen Outlook. [quoted text clipped - 7 lines] >> >>How can I adjust Outlook to properly list lastname, firstname? Ooops, you're right....I was thinking of the problem I had with the "To:" button and getting the names that appear when that button is clicked on to sort in last, first order. > Do what Russ says (he's probably told about a million people before you), > then close and reopen Outlook. [quoted text clipped - 7 lines] > > > > How can I adjust Outlook to properly list lastname, firstname? Thanks so much! Used tools and options - fixed in jib time. > Ooops, you're right....I was thinking of the problem I had with the "To:" > button and getting the names that appear when that button is clicked on to [quoted text clipped - 11 lines] > > > > > > How can I adjust Outlook to properly list lastname, firstname? |
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