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MS Office Forum / Outlook / Contacts / March 2007Multiple contacts files
I am using Office 2003. I uninstalled and reinstalled office to try to solve the problem. I restored the pst files from a backup but it did not help. When I try to send an email I get a message that the addresses are not available because they ahve moved or I do not have authority. A new box opens and offers a choice of contacts folders even thiugh I only have one in my folders list. In the last of the contacts folders I find my addresses. How do I delete the unwanted folders and enable the one with my addresses to open when I send emails? Thank you Anthony Delete the invalid references to Contacts Folders here: Tools > E-mail accounts > View or change existing directories or address books > Outlook Address Book > Change.  SignatureRuss Valentine [MVP-Outlook] >I am using Office 2003. > I uninstalled and reinstalled office to try to solve the problem. [quoted text clipped - 9 lines] > Thank you > Anthony Thank you it worked after I closed and restarted Outlook > Delete the invalid references to Contacts Folders here: > Tools > E-mail accounts > View or change existing directories or address [quoted text clipped - 13 lines] > > Thank you > > Anthony After installing Office 2003/Outlook 2003...I believe I have multiple Contact folders (in multiple locationes). How do I find all of my Contact folders...then merge all into one Contact folder? > Delete the invalid references to Contacts Folders here: > Tools > E-mail accounts > View or change existing directories or address [quoted text clipped - 13 lines] > > Thank you > > Anthony Use the Folder List view or the Contacts view to display all your Contacts Folder in the Navigation pane. You can easily copy the contents of one into another. SignatureRuss Valentine [MVP-Outlook] > After installing Office 2003/Outlook 2003...I believe I have multiple > Contact [quoted text clipped - 20 lines] >> > Thank you >> > Anthony Can you explain how to do this? > Use the Folder List view or the Contacts view to display all your Contacts > Folder in the Navigation pane. You can easily copy the contents of one into [quoted text clipped - 23 lines] > >> > Thank you > >> > Anthony To do which? Folder List view is invoked from the Folder List icon at the bottom of the Navigation Pane. Did you need instructions on how to copy and paste, too? SignatureRuss Valentine [MVP-Outlook] > Can you explain how to do this? > [quoted text clipped - 30 lines] >> >> > Thank you >> >> > Anthony I have followed this thread and a couple of others. I have 4 Contact folders when I go to "Address Book" & Show Names dropdown(what happens when I get 'knowledgeable friends' to help!). I've copied and consolidated so I know which one I want to keep (though there is one I can't find). But I can't get rid of the others. One is under the subcategory, in Folder List, of Personal Folders and there's no "Delete" option. One I can't find. When I used the "E-mail Accounts" change to try to delete 2 of the 4....they appear to delete, but still show up in the dropdown list. I would LOVE to get these merged and cleaned up - will deal with the duplicates later... > To do which? > Folder List view is invoked from the Folder List icon at the bottom of the [quoted text clipped - 34 lines] > >> >> > Thank you > >> >> > Anthony If you stated your Outlook version, I missed it. It would be nice to know. SignatureRuss Valentine [MVP-Outlook] >I have followed this thread and a couple of others. I have 4 Contact >folders [quoted text clipped - 52 lines] >> >> >> > Thank you >> >> >> > Anthony Sorry...Outlook 2003, like the rest of the thread, I think. THank you. > If you stated your Outlook version, I missed it. It would be nice to know. > [quoted text clipped - 54 lines] > >> >> >> > Thank you > >> >> >> > Anthony Then you should be able to remove the old or invalid references to Contact Folders here: Tools > E-mail accounts > View or change existing directories or address books > Outlook Address Book > Change… > SignatureRuss Valentine [MVP-Outlook] > Sorry...Outlook 2003, like the rest of the thread, I think. THank you. > [quoted text clipped - 64 lines] >> >> >> >> > Thank you >> >> >> >> > Anthony I did what I could. I'm down to 2 visible contact folders on the FOlder LIst - the one I want to use, and another one under Personal Folders. Except for size, they appear to be the same lists - but I can't delete the one under Personal Folders. However, when I go to Address Book (despite all attempts via Email Accounts and Properties) to have only the one I want show up.....I still have 3 listed. Odd thing is, the two I don't want (one of which I'd actually like to "Merge" - has some distribution lists I'd like to keep)......these two cannot be found anywhere in my Folders LIst for COntacts. I don't know where they're coming from and can't delete them, either. Can't locate properties because it's the only place they appear. They don't show up when I go to EMail accounts...change, etc. ANy ideas how to continue to clean this up? > Then you should be able to remove the old or invalid references to Contact > Folders here: [quoted text clipped - 68 lines] > >> >> >> >> > Thank you > >> >> >> >> > Anthony |
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