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MS Office Forum / Outlook / Contacts / January 2005Category by Last Name
I have a number of categories set in my 2003 Outlook contacts list. Some of the names are alphabetized and some are not in each of the categories. Is there a way to alphabetize all the names within a particular category? Thanks, Dennis To what view are you referring?  SignatureRuss Valentine [MVP-Outlook] >I have a number of categories set in my 2003 Outlook contacts list. Some >of the names are alphabetized and some are not in each of the categories. [quoted text clipped - 4 lines] > > Dennis Russ, I have "Contacts" selected and under Current View I have "By Category" selected. The View menu at the top has "Arrange by: "Categories" and "Show View in Navigation Pane" checked. Navigation Pane is also selected under View. The left two inches of the screen has Contacts in a dark blue background with My Contacts on a lighter blue background under and Current View with By Category selected under that. The right side of the screen has the different categories listed vertically that can be opened up to see the names. Is this what you are looking for? Dennis > To what view are you referring? >>I have a number of categories set in my 2003 Outlook contacts list. Some [quoted text clipped - 5 lines] >> >> Dennis Use the Detailed or Simple List view, show the columns you want to see (field chooser), click the column (eg Last Name) you want to sort by, THEN use the group by box to group by Category. That should have alphabetical as well as the grouping. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 24 lines] >>> >>> Dennis That sounds like a good solution. I'll give it a try. Thanks, Dennis Use the Detailed or Simple List view, show the columns you want to see (field chooser), click the column (eg Last Name) you want to sort by, THEN use the group by box to group by Category. That should have alphabetical as well as the grouping. Russ, I couldn't find the "show the columns..." But I went under Current View and selected the radio button by By Category. Then below the list of views was Open Shared Contacts... and Customize Current View. I selected Customize Current View... and discovered Sort had "none" by it. I selected Last Name ascending and all is now fine. Not sure why I couldn't get there under Address Cards or Detailed Address Cards, but you got me poking around. Thanks, Dennis > That sounds like a good solution. I'll give it a try. > [quoted text clipped - 6 lines] > use the group by box to group by Category. That should have alphabetical > as well as the grouping. Because the Address Card views are not List views. Only List views show column headers, which you can then R click to bring up "Field Chooser" to add other columns to your view. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 21 lines] >> THEN use the group by box to group by Category. That should have >> alphabetical as well as the grouping. |
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