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MS Office Forum / Outlook / Contacts / October 2006hide names in distribuition lists
When I send emails (Outlook) from a distribution list the recipients can see everyone else's name I've sent it to. I'd like to prevent that from happening. Is this possible? Put the addresses in the BCC (Blind Carbon Copy) field of the mail header. If that field doesn't show while you're composing a E-mail go to the View menu and select 'BCC Field'. Alternately you could use an application like the ones listed here: http://www.slipstick.com/addins/mail.htm#massmail  SignatureRuss Valentine [MVP-Outlook] > When I send emails (Outlook) from a distribution list the recipients can > see > everyone else's name I've sent it to. I'd like to prevent that from > happening. Is this possible? Russ, I downloaded the trial of Send Personally, but cannot figure out how to get it in Outlook. Went to OPTIONS/OTHER/COM ADDINS. Any instructions would be VERY MUCH appreciated!! > Put the addresses in the BCC (Blind Carbon Copy) field of the mail header. > If that field doesn't show while you're composing a E-mail go to the View [quoted text clipped - 7 lines] > > everyone else's name I've sent it to. I'd like to prevent that from > > happening. Is this possible? You'd need to contact the manufacturer of the add-in. I've never used it. SignatureRuss Valentine [MVP-Outlook] > Russ, I downloaded the trial of Send Personally, but cannot figure out how > to [quoted text clipped - 15 lines] >> > everyone else's name I've sent it to. I'd like to prevent that from >> > happening. Is this possible? > Russ, I downloaded the trial of Send Personally, but cannot figure out how to > get it in Outlook. Went to OPTIONS/OTHER/COM ADDINS. Any instructions would [quoted text clipped - 11 lines] > > > everyone else's name I've sent it to. I'd like to prevent that from > > > happening. Is this possible? I don't want the recepient to see BCC. Is there a way to show only the distribution list name as in Entourage? > Put the addresses in the BCC (Blind Carbon Copy) field of the mail header. > If that field doesn't show while you're composing a E-mail go to the View [quoted text clipped - 7 lines] > > everyone else's name I've sent it to. I'd like to prevent that from > > happening. Is this possible? Not sure you understand. The recipient can't see the BCC field. That's why it exists: to hide recipient names. SignatureRuss Valentine [MVP-Outlook] >I don't want the recepient to see BCC. Is there a way to show only the > distribution list name as in Entourage? [quoted text clipped - 12 lines] >> > everyone else's name I've sent it to. I'd like to prevent that from >> > happening. Is this possible? Doesn't the recipient see that they are receiving a BCC? > Not sure you understand. > The recipient can't see the BCC field. That's why it exists: to hide [quoted text clipped - 15 lines] > >> > everyone else's name I've sent it to. I'd like to prevent that from > >> > happening. Is this possible? Not a chance. SignatureRuss Valentine [MVP-Outlook] > Doesn't the recipient see that they are receiving a BCC? > [quoted text clipped - 18 lines] >> >> > everyone else's name I've sent it to. I'd like to prevent that from >> >> > happening. Is this possible? That isn't true, because when you send someone an e-mail using BCC, their name is not in the TO. It doesn't show up anywhere, hence they will know they are receiving the e-mail via BCC. > Not a chance. > > Doesn't the recipient see that they are receiving a BCC? [quoted text clipped - 19 lines] > >> >> > everyone else's name I've sent it to. I'd like to prevent that from > >> >> > happening. Is this possible? The fact that your name is not in the To field doesn't mean you're receiving a message where someone explictly sent to you as a Bcc. The message could have been sent to a mailing list. Most people don't consider mailing list mail and Bcc mail to be the same thing. Also a few mail clients will put your name in the To box when you get a Bcc, if the To field has no existing entry. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > That isn't true, because when you send someone an e-mail using BCC, their > name is not in the TO. It doesn't show up anywhere, hence they will know [quoted text clipped - 23 lines] >> >> >> > everyone else's name I've sent it to. I'd like to prevent that from >> >> >> > happening. Is this possible? Sue, Then why else wouldn't your name be on the e-mail if it wasn't sent using BCC. What is a Mail List in Outlook? Are you talking Distribution List? How would you prove that the e-mail was intended for you, if your name isn't on the e-mail at all? If I send an e-mail using TO with a distribution list, everyone's name shows up on the e-mail, but if I were to send it using BCC, there wouldn't be any names on the e-mail. I guess our mail client doesn't do that. Thanks! > The fact that your name is not in the To field doesn't mean you're receiving a message where someone explictly sent to you as a Bcc. The message could have been sent to a mailing list. Most people don't consider mailing list mail and Bcc mail to be the same thing. > [quoted text clipped - 27 lines] > >> >> >> > everyone else's name I've sent it to. I'd like to prevent that from > >> >> >> > happening. Is this possible? If you're a member of one of the many yahoogroups and googlegroups lists (and lists hosted at other sites) that I am a member of and I send a message to that list, you will receive a message that does not have your name on it. Instead, the To box will show the list's address. That is how a mailing list works. A distribution list in Outlook is a convenient way of sending to multiple people by specifying a single name. It does not function like a mailing list. However, some people fake it by sending to the DL as Bcc and putting in the To box a fake To address that makes it look like a mailing list. As I said, if you send with only Bcc recipients, you can't control how the message looks to the recipient. In the absence of a To recipient, some mail programs will scan the message's RFC-822 header for the Apparently-To address, which will be the recipient's address, and show that in the To field. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sue, > [quoted text clipped - 42 lines] >> >> >> >> > everyone else's name I've sent it to. I'd like to prevent that from >> >> >> >> > happening. Is this possible? Thanks!! > If you're a member of one of the many yahoogroups and googlegroups lists (and lists hosted at other sites) that I am a member of and I send a message to that list, you will receive a message that does not have your name on it. Instead, the To box will show the list's address. That is how a mailing list works. > [quoted text clipped - 48 lines] > >> >> >> >> > everyone else's name I've sent it to. I'd like to prevent that from > >> >> >> >> > happening. Is this possible? How come when the Office Manager at my office sends us an email, the name of the Distribution List (say "Marketing", for example) comes out in the To: box. I've also done it before, but now I have a mass mail to send and I can't to do it right, it keeps showing all the addresses instead of the title of the DL. Thank you. Lucy P. > If you're a member of one of the many yahoogroups and googlegroups lists (and lists hosted at other sites) that I am a member of and I send a message to that list, you will receive a message that does not have your name on it. Instead, the To box will show the list's address. That is how a mailing list works. > [quoted text clipped - 48 lines] > >> >> >> >> > everyone else's name I've sent it to. I'd like to prevent that from > >> >> >> >> > happening. Is this possible? lulides with CB Richard Ellis - Florida <lulides with CB Richard Ellis - Florida@discussions.microsoft.com> wrote: > How come when the Office Manager at my office sends us an email, the > name of the Distribution List (say "Marketing", for example) comes > out in the To: box. I've also done it before, but now I have a mass > mail to send and I can't to do it right, it keeps showing all the > addresses instead of the title of the DL. Thank you. Lucy P. Put the DL in the Bcc field and receipients will not be able to see the other recipients. SignatureBrian Tillman
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