filter outlook contacts to search

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steve - 22 Feb 2005 22:21 GMT

I am using the contact portion of outlook to keep track of my sales contacts.
My question is how do I search all of the outlook contacts to find a
specific word? The search funtion only seems to search the first tab of the
contacts field. I want to be able to search all tabs, messages that I have
written in the activities field, etc... Does anyone know how to do that? I
have the Microsoft Office Bible, and it doesn't seem to help.

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Sue Mosher [MVP-Outlook] - 23 Feb 2005 12:56 GMT

Download Lookout.
http://www.microsoft.com/downloads/details.aspx?FamilyID=09b835ee-16e5-4961-91b8
-2200ba31ea37&DisplayLang=en

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I am using the contact portion of outlook to keep track of my sales
>contacts.
[quoted text clipped - 6 lines]
> I
> have the Microsoft Office Bible, and it doesn't seem to help.

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steve - 23 Feb 2005 22:05 GMT

Thank-you Sue, that does help a little bit. I still can't seem to figure out
how to get lookout to search individual fields that I have created in the
contact tabs/forms area.

> I am using the contact portion of outlook to keep track of my sales contacts.
> My question is how do I search all of the outlook contacts to find a
> specific word? The search funtion only seems to search the first tab of the
> contacts field. I want to be able to search all tabs, messages that I have
> written in the activities field, etc... Does anyone know how to do that? I
> have the Microsoft Office Bible, and it doesn't seem to help.

Reply to this Message

Sue Mosher [MVP-Outlook] - 23 Feb 2005 22:21 GMT

I would expect it to search all fields. Is it not doing that? Do you have a
test case we can try?

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Thank-you Sue, that does help a little bit. I still can't seem to figure
> out
[quoted text clipped - 11 lines]
>> I
>> have the Microsoft Office Bible, and it doesn't seem to help.

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steve - 24 Feb 2005 16:33 GMT

Sure, do you want me to send you a copy of my contact form?

> I would expect it to search all fields. Is it not doing that? Do you have a
> test case we can try?
[quoted text clipped - 14 lines]
> >> I
> >> have the Microsoft Office Bible, and it doesn't seem to help.

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steve - 24 Feb 2005 16:51 GMT

I can email you my test contact form if you have an email address you would
like me to send it to you.

> Sure, do you want me to send you a copy of my contact form?
>
[quoted text clipped - 16 lines]
> > >> I
> > >> have the Microsoft Office Bible, and it doesn't seem to help.

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Sue Mosher [MVP-Outlook] - 24 Feb 2005 17:06 GMT

No, I just want you to tell us how to reproduce your results. So you're
using a custom form? Are its fields defined in the folder or just in the
contact form?

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Sure, do you want me to send you a copy of my contact form?
>
[quoted text clipped - 21 lines]
>> >> I
>> >> have the Microsoft Office Bible, and it doesn't seem to help.

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steve - 24 Feb 2005 17:29 GMT

I believe just in the contact form.

> No, I just want you to tell us how to reproduce your results. So you're
> using a custom form? Are its fields defined in the folder or just in the
[quoted text clipped - 25 lines]
> >> >> I
> >> >> have the Microsoft Office Bible, and it doesn't seem to help.

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Sue Mosher [MVP-Outlook] - 24 Feb 2005 20:22 GMT

Please check. It may make a difference. Look on the All Fields tab under
User-Defined Fields in Folder.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I believe just in the contact form.
>
[quoted text clipped - 30 lines]
>> >> >> written in the activities field, etc... Does anyone know how to do
>> >> >> that?

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steve - 24 Feb 2005 21:57 GMT

I can not seem to find a all fields tab under user-defined fields in Folder.
The field that I want to search is under the user defined tab in the contact
form. I am not sure how to look for the user-defined field in a folder.

> Please check. It may make a difference. Look on the All Fields tab under
> User-Defined Fields in Folder.
[quoted text clipped - 33 lines]
> >> >> >> written in the activities field, etc... Does anyone know how to do
> >> >> >> that?

Reply to this Message

Sue Mosher [MVP-Outlook] - 24 Feb 2005 22:14 GMT

Open an item stored in that folder. Look on the All Fields page. Use the
drop-down list to switch from Frequently Used Fields to User-definied Fields
in Folder. If you don't see your fields there, add them with the New button.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I can not seem to find a all fields tab under user-defined fields in
>Folder.
[quoted text clipped - 48 lines]
>> >> >> >> do
>> >> >> >> that?

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steve - 25 Feb 2005 14:37 GMT

Okay, I was looking at the user defined fields before. The fields I created
are all listed in the user defined fields. It is just that anything that I
type in one of those fields, does not seem to be picked up when I try to do a
search.

> Open an item stored in that folder. Look on the All Fields page. Use the
> drop-down list to switch from Frequently Used Fields to User-definied Fields
[quoted text clipped - 52 lines]
> >> >> >> >> do
> >> >> >> >> that?

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steve - 25 Feb 2005 20:19 GMT

> Okay, I was looking at the user defined fields before. The fields I created
> are all listed in the user defined fields. It is just that anything that I
> type in one of those fields, does not seem to be picked up when I try to do a
> search.

So after a little more testing it looks like I can search for fields that
are on the general tab, but I can't seem to be able to search for information
in any of the other tabs.

> > Open an item stored in that folder. Look on the All Fields page. Use the
> > drop-down list to switch from Frequently Used Fields to User-definied Fields
[quoted text clipped - 52 lines]
> > >> >> >> >> do
> > >> >> >> >> that?

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Sue Mosher [MVP-Outlook] - 09 Mar 2005 01:46 GMT

There are two "user-defined fields" lists in All Fields. The User Defined
Fields in Folder is the one that tells you what custom fields are available
for a search in that folder.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Okay, I was looking at the user defined fields before. The fields I
> created
[quoted text clipped - 69 lines]
>> >> >> >> >> do
>> >> >> >> >> that?

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