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MS Office Forum / Outlook / Contacts / February 2005Display Names in Outlook 2003
Hi All, I have chosen to display my contacts list emails as the recipients name only, not with their email address. However, when I create a new message and pick someone from the list using the To: button, it still displays them with their email address. (John Doe <john.doe@mail.com>) It will display correctly if I TYPE the name into the To: bar though. (i.e. John Doe) I have checked all my contacts and the name is displayed correctly in the properties box, just not in the To: bar. Is there any way of fixing this or does anyone know why it happens? Thanks Fiona Nelson Provide sufficient detail. How exactly did you chose to "display my contacts list emails as the recipients name only, not with their email address." Where exactly did you want this display to occur?  SignatureRuss Valentine [MVP-Outlook] > Hi All, > [quoted text clipped - 17 lines] > > Fiona Nelson Russ, I went into each contact through the Contacts folder, looked at the display name field below the email field, deleted the email tag (the "<john.doe@mail.com>" portion) so that the field contained John Doe only. I want "John Doe" to appear in my To: line, not "John Doe <john.doe@mail.com>" As I said, if I push the To: button and choose a contact from my list then the name displays incorrectly - it still has the email tag. If I type in the name then that is all that appears, even when it auto fills to complete the name for me. Thanks for any help. > Provide sufficient detail. > How exactly did you chose to "display my contacts list emails as the [quoted text clipped - 21 lines] > > > > Fiona Nelson I'm not sure why you think there is a difference. Recipients will always be able to see the email address of anyone you put in the To: field. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 42 lines] >> > >> > Fiona Nelson Russ, Does it matter to you? I would like to know why it behaves like this. Isn't that enough? I am curious as to why this happens as earlier versions of Outlook (which I used extensively) did not seem to display this habit. It does not matter to me that people can click on someone's name and see their email details through the properties bar, but I want them "hidden" in the To: field. It looks neater. It is all about presentation. If I don't want people to see other people's details I'll send them using BCC. If you don't know, just say so, or don't reply to the post. If you do know, then TELL ME! After all, this is a forum for people to ask questions in. > I'm not sure why you think there is a difference. Recipients will always be > able to see the email address of anyone you put in the To: field. [quoted text clipped - 44 lines] > >> > > >> > Fiona Nelson Why are you being so rude and hateful to Mr. Valentine? > Russ, > [quoted text clipped - 69 lines] >> >> > >> >> > Fiona Nelson Robert and Russ, I am sorry for being rude, and I apologise unreservedly. I did find the answer I received a little dismissive. It seemed to ignore my question and assume that I was ignorant of what recipients could see in the To: field of my emails. I understand that Russ cannot possibly know my level of experience with Outlook, but I would have liked an answer that went on from his explanation to then say something like "But if you want to keep the display to the recipients name only then use this method..." Or "Outlook 2003 just does that and we don't know why" Or even "I've never seen this before, it could be something you need to ask your administrator". I would like to know because I like to know these things. If there's a work around I can use, I'd like to know. If there's not, then I'd like to know that as well, so I can stop trying to figure it out. In my experience of earlier versions of Outlook, the recipients can only see the names listed on the email. They need to actually go through the email properties on each to find out the actual address (right click on name, properties). If this original message is then forwarded to others, the names in the original To: list become merely a list, and only the new recipients can have their email addresses seen. Unfortunately not everyone remembers to remove the original list of recipients, so if their tags are displayed as part of the "display name" then anyone who receives subsequent forwardings of the message can also see it. Something that we are always advised to avoid. I think it is also is a bit wierd that if I use the button and choose from the list, it displays everything, but if I just type in the name it displays only the name. Again, I apologise for my earlier rudeness. I do value the help I get from this and other microsoft forums, even if it doesn't seem like it. Fiona > Why are you being so rude and hateful to Mr. Valentine? > [quoted text clipped - 71 lines] > >> >> > > >> >> > Fiona Nelson I was only trying to drill down into this a bit further to understand what you were trying to achieve so that I could figure out a workaround for you. I cannot give you the simple answer that you demand. What appears in the To: field varies greatly according to the precise method by which you are entering the address, your Outlook version, your information store, whether you are replying or starting a new message, and whether you are using autocompletion or autoresolution. In the final analysis, because what appears in the To: field is of so little consequence we really haven't spent much time trying to figure out all these algorithms. As soon as we do, another Outlook version comes along and it changes again. Moreover, what the recipient sees may or may not reflect what the sender sees in the To: field because it may depend on their email server or software as well. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 69 lines] >> >> > >> >> > Fiona Nelson Russ, I do apologise for my rudeness and for my misudnerstanding of your reply. I would like to thank you for your answer even though I was rude. You certainly had every right to treat my trollish behaviour in the way it deserved - by ignoring it. You are a true gentleman. Fiona Nelson > I was only trying to drill down into this a bit further to understand what > you were trying to achieve so that I could figure out a workaround for you. [quoted text clipped - 84 lines] > >> >> > > >> >> > Fiona Nelson No apology necessary. One of the great limitations of newsgroup posts is that they convey very little. They are confined to plain text. I live in an analog world where inflections and facial expressions convey far more than plain text can. Your questions do deserve a better response than I can give. What can I say but "welcome to Outlook?" SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 117 lines] >> >> >> > >> >> >> > Fiona Nelson Thank you. You are very gracious. > No apology necessary. > One of the great limitations of newsgroup posts is that they convey very [quoted text clipped - 123 lines] > >> >> >> > > >> >> >> > Fiona Nelson |
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