Best export file type to select?

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jenmae1 - 28 Feb 2005 18:49 GMT

Hi all!

I have yet to prefect the export/import feature. I support 5 outside sales
reps; we all need to send contacts back and forth in order to keep our
contact files in sync or up-to-date if you will.

Is the import/export function the best to use when trying to share/send
contacts from my regional office contact list to my outside guys? If so,
which file type do I select? I have found that the .pst seems to be the most
comprehensive; however it won't email (for me, at least).

Thanks in advance...

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Sue Mosher [MVP-Outlook] - 28 Feb 2005 19:08 GMT

Close Outlook. Put the .pst file in a .zip file. Run Outlook, then mail the
.zip file.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Hi all!
>
[quoted text clipped - 10 lines]
>
> Thanks in advance...

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jenmae1 - 28 Feb 2005 19:43 GMT

Thanks Sue - I'll try that again, but I haven't been able to get that to
work. I'll post again if I can get it to work. :)

> Close Outlook. Put the .pst file in a .zip file. Run Outlook, then mail the
> ..zip file.
[quoted text clipped - 13 lines]
> >
> > Thanks in advance...

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Sue Mosher [MVP-Outlook] - 28 Feb 2005 19:46 GMT

The key step is that you must shut down Outlook completely after you perform
the export.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Thanks Sue - I'll try that again, but I haven't been able to get that to
> work. I'll post again if I can get it to work. :)
[quoted text clipped - 19 lines]
>> >
>> > Thanks in advance...

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Russ Valentine [MVP-Outlook] - 28 Feb 2005 19:27 GMT

What do you mean it "won't email?"
Is everyone using the same version of Outlook? If so which one?
Do you envision a time when you might be using different versions of
Outlook?
Exporting and importing has several drawbacks. There is always data loss
with this method.
Just copying the Contacts into a PST is better.

Signature

Russ Valentine
[MVP-Outlook]

> Hi all!
>
[quoted text clipped - 10 lines]
>
> Thanks in advance...

Reply to this Message

jenmae1 - 28 Feb 2005 19:41 GMT

Thanks Russ. The .pst file will not attach, nor will it burn to a CD. We
all use different versions of Outlook.

Please excuse my ignorance, but how do I copy into a .pst?

> What do you mean it "won't email?"
> Is everyone using the same version of Outlook? If so which one?
[quoted text clipped - 17 lines]
> >
> > Thanks in advance...

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Russ Valentine [MVP-Outlook] - 28 Feb 2005 20:13 GMT

Have you closed Outlook completely before you try to email or burn the PST
file?
To copy your Contacts into a PST file, just use File > New > Outlook Data
file to create the PST file. Then use Edit > Copy to Folder to copy the
Contacts into this PST file.

Signature

Russ Valentine
[MVP-Outlook]

> Thanks Russ. The .pst file will not attach, nor will it burn to a CD. We
> all use different versions of Outlook.
[quoted text clipped - 24 lines]
>> >
>> > Thanks in advance...

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