Outlook View Bar "All Folders" + subfolders to show alphabetically

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Greg - 05 Mar 2005 02:11 GMT

In left side task bar in Outlook 2003, I have 120 subfolders I start with;
Contacts- Building (Post Mail folder)
- Electricians
- Plumbers etc etc
- Business (Post Mail Fodler)
- Goverment departments
- Computers etccccccc.

When I look up a folder in contact folder view the list of 120 folders is
out of alphabet order, each time I add a new folder I then have to resort to
manually alphabeticing 120 folders. What a pain.
Could we a have a button on "All folders" to alphabet folders please? Just
like we do in a contact folder contents in the centre of the screen.
If this email is not clear, please advise me and I would be only to happy to
do a print screen and send to you.

Reply to this Message

Diane Poremsky [MVP] - 05 Mar 2005 03:02 GMT

folders in the folder list are alphabetical. Where are you looking? In the
contacts navigation pane? Those should be alphabetical too -

Signature

Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Join OneNote Tips mailing list: http://www.onenote-tips.net/

> In left side task bar in Outlook 2003, I have 120 subfolders I start with;
> Contacts- Building (Post Mail folder)
[quoted text clipped - 13 lines]
> to
> do a print screen and send to you.

Reply to this Message

Greg - 05 Mar 2005 04:37 GMT

Thanks Diane, I am looking at Outlook 2003 "Contact view" (Icon at bottom
Navigation Pane (Alt +F1) where Mail,Calendar, Task, Note,Folder Short cuts,
and configure buttons appear.
If I choose Folder list, I get alphabetically and all the other folders.
However If I go to "Contact button" my folders (120) are out of alphabetical
order.
As I have 10 subfolders listed under Folders- Contacts The subfolders are
then listed in alphabetical order under these.
So in the view contacts (Navigatin Pane) contact folder names are listed un-
alphabetically and then further down where the next contact sub folders
appear the alphabet starts again.
Thanks for your help, I am new at posting, I hope this is clear?
Greg

> folders in the folder list are alphabetical. Where are you looking? In the
> contacts navigation pane? Those should be alphabetical too -
[quoted text clipped - 16 lines]
> > to
> > do a print screen and send to you.

Reply to this Message

Diane Poremsky [MVP] - 07 Mar 2005 14:41 GMT

Are all 120 folders in your default pst? They should be alphabetical for the
folders in your mail unless you rearranged them or removed some and added
them back. Folders from other mailboxes or psts follow after your default
pst list.

BTW - have you considered using Categories and just a few Contacts folders?
It usually makes it easier to manage your contacts when you only have a
couple of folders.

Signature

> Thanks Diane, I am looking at Outlook 2003 "Contact view" (Icon at bottom
> Navigation Pane (Alt +F1) where Mail,Calendar, Task, Note,Folder Short
[quoted text clipped - 39 lines]
>> > to
>> > do a print screen and send to you.

Reply to this Message

Greg - 07 Mar 2005 22:45 GMT

Thanks Diane for your ongoing help,

The 120 folders do have a heading fodler of say "Business Folder" which is a
email folder (IMP Post) then subfolder to this is Contact folders (pst).

Within the "Business" folder are alphabetical contact subfolders like:
-Accountants
-Financial
-Government Dept. ---- As you can see here in folder list they are
alphabetical.

However the fun starts when we then go to the next Folder Heading which
could be "Computers" (email folder) with contact subfolders like
-computer hardware
-computer Porgrammers
-computer Sales
-Computer Support again note these are in alphabetical order of "Contact
folders"

Now when viewed in "Folder Contact View" (Icon at bottom fodler pane left
side) the alphabetical order of these contacts starts twice. That is;
-alphabet from Business fodler
- alphabet from Computer folder.

I have tried less folders before but found the categories list was far too
long. With to many variables and and very time consuming.
I have a complete list of symphony orchestra players, with probably 1oo
violin players, then divided into 1st or seconds, which is then divided into
principles or rank and file etc.
The same goes with the Trumpet players list of Orchestral - Jazz or student,
etc.
My building side the same, so categories definatley didn't work only in
knowing which state of Australia or O/seas they were from.

Below you wrote "BTW" what does this mean please?
And after your name "MVP"
I sounds to me as if you may have some wonderful tips. Do you live in
Australia and do you give Professional lesson?

Thanks again
Greg

> Are all 120 folders in your default pst? They should be alphabetical for the
> folders in your mail unless you rearranged them or removed some and added
[quoted text clipped - 48 lines]
> >> > to
> >> > do a print screen and send to you.

Reply to this Message

Roger Nicometal - 15 Feb 2006 20:01 GMT

Yep, I have more than 200 folders, each folder is for a company.
I keep the folders organized so that , for ex., upper level folder is name
of supplier, inside are name of distributors, inside are name of divisions.
"my contact" view should be able to "learn" this info from folder assignment
instead of having to re-do it all again using categories.
Specially useful if you are moving from an older version of outlook to a
newer version (though I am using the same Outlook 2003 version as Greg).

There is no way now to automatically order the contact folders in the "my
contacts" panel. I also have to manually place the new folder created in it's
alphabetical order. There's no commitment from Microsoft so that if we take
time to use categories, we will be able to use them in the next version of
Outlook, so why bother? it should be able to order it at the press of a
button (uppon demand).

do you know how?...

> Thanks Diane for your ongoing help,
>
[quoted text clipped - 90 lines]
> > >> > to
> > >> > do a print screen and send to you.

Reply to this Message

samearle@gmail.com - 27 Feb 2006 22:13 GMT

you really should put them all in one folder with all information - you
can then sort by company etc....

Reply to this Message