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MS Office Forum / Outlook / Contacts / September 2003

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Office Professional XP - Outlook - Address Book - email and Fax

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Graeme - 13 Sep 2003 05:25 GMT
I just upgraded from Office 2000 Outlook to Office XP
Professional - Outlook.

When I used to compose an email, I would select the "To:"
button and the Address Book would open and I would select
an email address from the list of Contacts that had email
addresses.

Now....the list has duplicates of each person that has an
email address and a fax number.  Why do Fax numbers show
up here?  How can I just have a list of email addresses
from Contacts like before.

Now I have to use the scrolling feature to go way over to
the right to see if it is their email address or their Fax
number.  

What a pain in the a.s!
Russ Valentine [MVP-Outlook] - 13 Sep 2003 10:50 GMT
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Signature

Russ Valentine
[MVP-Outlook]

> I just upgraded from Office 2000 Outlook to Office XP
> Professional - Outlook.
[quoted text clipped - 14 lines]
>
> What a pain in the a.s!
 
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