How to set up a separate Outlook Contact database for labels

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Thrival - 19 Mar 2005 12:57 GMT

I need a separate database in Outlook to print mailing address labels to.
Such as a separate mailing list for promotional material and a separate
mailing list for public relations mailings. This needs to be separate from
the overall Outlook database I now have......which is already full of names.
Help,

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Russ Valentine [MVP-Outlook] - 19 Mar 2005 13:56 GMT

There have always been 2 ways to do this:
1. Make use of Categories
2. Separate Contact subfolders

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Russ Valentine
[MVP-Outlook]

>I need a separate database in Outlook to print mailing address labels to.
> Such as a separate mailing list for promotional material and a separate
[quoted text clipped - 3 lines]
> names.
> Help,

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Thrival - 19 Mar 2005 20:23 GMT

Thanks, Russ: My need to is to create a totally separate contacts database
within Outlook. Any idea how to do that?

> There have always been 2 ways to do this:
> 1. Make use of Categories
[quoted text clipped - 7 lines]
> > names.
> > Help,

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Russ Valentine [MVP-Outlook] - 19 Mar 2005 20:52 GMT

Separate Contacts Folders should suffice.
You can also create an entirely separate Outlook Data File, but I see no
need to do so and it would complicate the merge procedure.

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Russ Valentine
[MVP-Outlook]

> Thanks, Russ: My need to is to create a totally separate contacts
> database
[quoted text clipped - 12 lines]
>> > names.
>> > Help,

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Thrival - 21 Mar 2005 23:31 GMT

Russ: that is what I want to do, set up a whole new Outlook database file.
How does it complicate the merge process?

> Separate Contacts Folders should suffice.
> You can also create an entirely separate Outlook Data File, but I see no
[quoted text clipped - 15 lines]
> >> > names.
> >> > Help,

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Russ Valentine [MVP-Outlook] - 21 Mar 2005 23:54 GMT

AFAIK, mail merge will only use the default Outlook Data file in your
profile as its data source. If you really need to, you could set up a
separate Outlook profile for your merges.
It's hard to understand why you think you need to.

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Russ Valentine
[MVP-Outlook]

> Russ: that is what I want to do, set up a whole new Outlook database file.
> How does it complicate the merge process?
[quoted text clipped - 21 lines]
>> >> > names.
>> >> > Help,

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Sue Mosher [MVP-Outlook] - 22 Mar 2005 00:15 GMT

Unless you start the merge from the Outlook contacts folder itself.

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Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> AFAIK, mail merge will only use the default Outlook Data file in your
> profile as its data source. If you really need to, you could set up a
[quoted text clipped - 27 lines]
>>> >> > names.
>>> >> > Help,

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Thrival - 22 Mar 2005 13:11 GMT

How do you start the merge from the Outlook contacts folder itself? Do you
type all the contact info into the existing database (which is already
plentiful)? Then go thru the whole database to select those for whom you
want a label made? Then save it somehow (but, how?). Then start the merge
from where: Word? I am sorry I only need to create labels for two or three
different groups and I'm stuck.
Many thanks,
Thrival

> Unless you start the merge from the Outlook contacts folder itself.
>
[quoted text clipped - 29 lines]
> >>> >> > names.
> >>> >> > Help,

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Russ Valentine [MVP-Outlook] - 22 Mar 2005 13:19 GMT

Filter the view of the Contacts Folder so it displays only the recipients
you want.
Tools > Mail Merge... > All Contacts in current View

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Russ Valentine
[MVP-Outlook]

> How do you start the merge from the Outlook contacts folder itself? Do
> you
[quoted text clipped - 42 lines]
>> >>> >> > names.
>> >>> >> > Help,

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