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MS Office Forum / Outlook / Contacts / March 2005How can I use Outlook 2003 contact list to fax a document?
WinXP SP2 w/Office Pro 2003 on desktop and MS Exchange Server 2003; Each user mailbox & contacts list are on the server ALONG with a public folder containing the firms contacts. I understand that it is NOT possible to use Outlook's 2003 Contacts list to 'Print to Fax' from within Word 2003. The workaround is to export the contact data from Outlook 2003 and then import it into the Windows WAB. I successfully exported the data and when opening Start, Accessories, Address Book... the data is there. However, when I attempt to 'print to fax' from within Word 2003, the Send Fax Wizard opens, I click on the Address Book button, and the following drop down menu appears: Outlook Address Book Contacts Global Address List All Address Lists All Contacts All Groups All Users Public Folders I've looked under all of these, but there is no data. BUT if I go to Start, Accessories, Address Book, I can see the data that I imported from the Outlook exported file. Any clues? Thank you in advance, Regards, Micheline {[VentureOne@pacbell.net}] Why do you say that? Assuming you are talking about Windows XP Fax, it will use the Outlook Address Book by default whenever Outlook is installed. There is never any need to export to the WAB.  SignatureRuss Valentine [MVP-Outlook] > WinXP SP2 w/Office Pro 2003 on desktop and MS Exchange Server 2003; Each > user mailbox & contacts list are on the server ALONG with a public folder [quoted text clipped - 29 lines] > Micheline > {[VentureOne@pacbell.net}] Outlook comes with Microsoft Office. Outlook Express is a program that comes with Microsoft Windwos. Outlook Express uses the Windows Address Book for its list of contacts, so any contact listed in Outlook Express is available tot he Send Fax Wizard. But...... Any contacts listed in Outlook (Office 2003), is NOT available with the Fax Wizard. The recommendation by everyone that I can see .... is to export from Outlook (Office) and import to Windows Address Book. I've done that.... and CAN see the data in both my Outlook (Office 2003) contacts AND I can also see the data if I click on Start, Accessories, Address Book.... but I CAN'T see it using the Fax Wizard. If I open a Word 2003 doc. and click on print, then fax, the Send Fax Wizard opens, I click on the Address Book button, and the following drop down menu appears: Outlook Address Book Contacts Global Address List All Address Lists All Contacts All Groups All Users Public Folders It's strange. Any ideas? > Why do you say that? > Assuming you are talking about Windows XP Fax, it will use the Outlook [quoted text clipped - 33 lines] > > Micheline > > {[VentureOne@pacbell.net}] Not correct, and no one has ever given that advice in this group. I know the difference between OE and Outlook very well. I also know that whenever you install Outlook and configure the Outlook Address Book Windows XP Fax will switch to using it and not the WAB. It only uses the WAB if Outlook is not present. Everything you see looks correct to me. You simply need to select the appropriate Contacts Folder in that dropdown to see your recipients. SignatureRuss Valentine [MVP-Outlook] > Outlook comes with Microsoft Office. Outlook Express is a program that > comes [quoted text clipped - 70 lines] >> > Micheline >> > {[VentureOne@pacbell.net}] No, the advice wasn't in this group. It was something I read in the Microsoft training website. I'll have to get the URL when I go to work on Monday. Wish I had copied it down..... I'm glad to hear that I read this incorrectly. But I still can't figure out why I can't get this to work. When I highlight ANY of the drop down options..... it doesn't display the contacts in my Outlook 2003. That's when I am in a Word 2003 document and send the document to print and choose the fax printer, etc..... > Not correct, and no one has ever given that advice in this group. > I know the difference between OE and Outlook very well. I also know that [quoted text clipped - 78 lines] > >> > Micheline > >> > {[VentureOne@pacbell.net}] Then you simply need to confirm that you enabled the Folder that contains your Contacts as an email address book in its properties. Read how the Outlook Address Book should be configured: http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002 The URL you saw would have been referring to Windows 2000 Personal Fax, not Windows XP Fax. SignatureRuss Valentine [MVP-Outlook] > No, the advice wasn't in this group. It was something I read in the > Microsoft training website. I'll have to get the URL when I go to work on [quoted text clipped - 98 lines] >> >> > Micheline >> >> > {[VentureOne@pacbell.net}] |
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