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MS Office Forum / Outlook / Contacts / April 2007How do I import Outlook Contacts files from a backup?
I am copying my contacts to a CD for my boss to import into his Outlook. I attempted to simulate the import on my system after copying to the disk, but I am told I do not "have permission" to access the files (that I just created) on the disk. First time around, I did not enter a lock or password, and the second time around I did put one in. Neither time did it even give me the opportunity to enter any password at all. Isn't there a simpler way to do this, and one that does not cost more money like the Sharepoint services sites? You provided no information. You copied your Contacts how and in what format? Importing is never a good choice for transferring Outlook data.  SignatureRuss Valentine [MVP-Outlook] >I am copying my contacts to a CD for my boss to import into his Outlook. I > attempted to simulate the import on my system after copying to the disk, [quoted text clipped - 8 lines] > to do this, and one that does not cost more money like the Sharepoint > services sites? Hi Russ, Thanks for your response. I had copied the contacts according to instructions at office.microsoft.com/en-us/assistance for "moving contacts to another computer". I exported contacts to a (.pst) folder using I/E wizard in outlook, then copied the file to disk. When this attempt failed to import back in, I tried copying the Backup.pst directly to the disk, and then just renamed it so that it would not overwrite my boss' Backup.pst file in his system when he imported it. After both of these attempts, and simulated import attempts, nothing worked to open those files. I will be transferring all contacts on a monthly basis to my boss on a CD. Please advise as to what would be the best way to do this, if there is one. I was researching Sharepoint services online, and wanted to avoid the costs, but if that is in fact the best way for transferring these files, please let me know and I will research it further. Thanks again, Deb > You provided no information. You copied your Contacts how and in what > format? [quoted text clipped - 11 lines] > > to do this, and one that does not cost more money like the Sharepoint > > services sites? First, never export and import Outlook data. You will lose data and corrupt settings. Use import and export only if you need to change file formats. Simply copy the Outlook data you want to transfer to its own PST file. Close Outlook. Copy this PST file to a CD or other storage medium. Copy the file from the storage medium to the other hard drive. Remove the read only attribute it acquired on the storage medium. Finally, open the file in the other installation and copy the data from it. SignatureRuss Valentine [MVP-Outlook] > Hi Russ, > Thanks for your response. I had copied the contacts according to [quoted text clipped - 37 lines] >> > to do this, and one that does not cost more money like the Sharepoint >> > services sites? Me again. I feel like a moron but I am still not getting it. Once the file is copied to the hard drive, I checked the properties and read only attribute was unchecked, but I was unable to open the file with Outlook. When I tried It simply pullled up the New Message window in Outlook with my file as an attachment for an outgoing message. It did not open the file to copy data from it. What program should I "open with" that will open the data and properly transfer it to the contacts files? > First, never export and import Outlook data. You will lose data and corrupt > settings. Use import and export only if you need to change file formats. [quoted text clipped - 44 lines] > >> > to do this, and one that does not cost more money like the Sharepoint > >> > services sites? How did you create this file? Sounds like you failed to create a valid PST file. What is its file extension? You should create this PST file in Outlook using the File > New > Outlook data file command. Copy the data you want to transfer into this file. Close Outlook. Then burn the PST file you just created onto a CD. Any PST file you burn onto a CS will acquire a read only attribute that you must then remove after it's off the CD. SignatureRuss Valentine [MVP-Outlook] > Me again. I feel like a moron but I am still not getting it. Once the > file [quoted text clipped - 67 lines] >> >> > Sharepoint >> >> > services sites? Wow Russ! I think I've got it. I was really over thinking it. And I think I had Outlook still open at times while attempting some of these actions which obviously disabled the functions. I will personally take the CD to my boss and attempt to put the file into his Outlook folder, then show him how to do this in the future. Thanks so much for your help. You're quite the wizard. :) I really appreciate it. Sincerely Deb > How did you create this file? > Sounds like you failed to create a valid PST file. What is its file [quoted text clipped - 77 lines] > >> >> > Sharepoint > >> >> > services sites? I don't think I'd try to do anything with the file that was already created. It is corrupt beyond repair. Also, never just copy an Outlook data file into an "Outlook folder." If you ever overwrite a PST file you will corrupt both it and the Outlook profile. The Help files provide very explicit instructions on how to migrate Outlook data: http://office.microsoft.com/en-us/assistance/HA010771141033.aspx ------ Russ Valentine [MVP-Outlook] > Wow Russ! I think I've got it. I was really over thinking it. And I think > I had Outlook still open at times while attempting some of these actions [quoted text clipped - 89 lines] >>>>>>>Sharepoint >>>>>>>services sites? Hi, it's me again Russ. The files do not seem corrupt in any way, but I had accidentally created a few too many copies of the Contacts folder, naming one with the business name, then the system renamed others at Contacts1, Contacts2, etc. All files contain basically the same data, but are linking to the actitivties tab in the contacts folder, so many DUPLICATES are appearing. Also, I have poorly managed my folders. I was trying to link aol to personal emails, and comcast strictly to business, but these lines are hazy, and the links and properties I have tried to create are pretty much barbed wire at this point, and also showing as DUPLICATED. I want to abandon ship, saving only the data files for the clients, and the sent and received email items that may link to activities. I obviously need a lot more training courses for this program. Is there any way that I can REINSTALL Outlook with its original DEFAULT settings, to literally wipe out the entire mish mash that I have created? When I was considering this with the disk last night, it wanted to reinstall all of Office 2003, and I could not just select Outlook. Even then, will it wipe out all changes I have made to the system, and can I then restore just my emails, and data files to contacts? What a huge mess! Your responses are greatly appreciated. Sincerely, Deb > I don't think I'd try to do anything with the file that was already > created. It is corrupt beyond repair. [quoted text clipped - 102 lines] > >>>>>>>Sharepoint > >>>>>>>services sites? Hey Russ, Also, when looking in the App Data MS Outlook folder showing .pst's, what is contained in each? I have Outlook.pst (contains ALL data? emails, contacts, etc?), I have Contacts.pst, and now the BusinessContacts.pst, Archive.pst, etc. When copying for my boss, which one is best to copy? And do I need to copy more than one of these? I am studying links through this bulletin board also to help me understand better. > Hi, it's me again Russ. > The files do not seem corrupt in any way, but I had accidentally created a [quoted text clipped - 124 lines] > > >>>>>>>Sharepoint > > >>>>>>>services sites? Reinstalling Outlook won't help. Just create a new Outlook profile and connect it to the Outlook data file you want. There is no one "default" name given to PST files. PST files are named by you at the time they are created. So you would be the only one would know what each of these files contains. You can easily open each PST file in Outlook to see what they contain, and try to consolidate only the data you want into one PST file. Then when you create a new profile, set it to use that PST file. Use these instructions to create a new profile and the ones I posted earlier to connect it to the PST file you want to use. http://support.microsoft.com/default.aspx?scid=kb;en-us;829918&Product=out2003 SignatureRuss Valentine [MVP-Outlook] > Hi, it's me again Russ. > The files do not seem corrupt in any way, but I had accidentally created a [quoted text clipped - 155 lines] >> >>>>>>>Sharepoint >> >>>>>>>services sites? Hi Debbie, If you ARE going to try importing/exporting again the information as a .pst, have you tried putting the radio button beside "no encyption"? It only works for me when I do that. I also never use a password. > Reinstalling Outlook won't help. > Just create a new Outlook profile and connect it to the Outlook data file [quoted text clipped - 167 lines] > >> >>>>>>>Sharepoint > >> >>>>>>>services sites? Mr. Valentine, I'm following this discussion because I would like to save my contacts backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup file in My Documents and then attempted to Send To the CD-RW drive. I get a series of messages re: difficulty loading. Is it possible to send my contacts packup file to CD and how is it done? Korine > You provided no information. You copied your Contacts how and in what > format? [quoted text clipped - 11 lines] > > to do this, and one that does not cost more money like the Sharepoint > > services sites? Sure it's possible. This is not an Outlook or Contacts question. This is a question as to how to burn a CD, which should be addressed to the maker's of your CD burning software. SignatureRuss Valentine [MVP-Outlook] > Mr. Valentine, > I'm following this discussion because I would like to save my contacts [quoted text clipped - 21 lines] >> > to do this, and one that does not cost more money like the Sharepoint >> > services sites? I'm trying to save a folder full of emails to take with me for an audit tomorrow. Is there anyway they can be read straight from the disk. Will be viewing it on their network logged in as one of them rather than myself, is that seen as a problem? Thanks Neil > Sure it's possible. > This is not an Outlook or Contacts question. This is a question as to how to [quoted text clipped - 25 lines] > >> > to do this, and one that does not cost more money like the Sharepoint > >> > services sites? A "folder full of emails" means what exactly? How and in what format do you intend to save these messages? SignatureRuss Valentine [MVP-Outlook] > I'm trying to save a folder full of emails to take with me for an audit > tomorrow. Is there anyway they can be read straight from the disk. [quoted text clipped - 40 lines] >> >> > Sharepoint >> >> > services sites? I have a sub folder within my inbox, containing emails. I want to take them in any format that they can be opened and read. I assume the expected format would be as a pst which they could then read from outlooke. > A "folder full of emails" means what exactly? How and in what format do you > intend to save these messages? [quoted text clipped - 43 lines] > >> >> > Sharepoint > >> >> > services sites? That would be the best. No you cannot open a PST from a CD. It must be on a hard drive and have both read/write access. SignatureRuss Valentine [MVP-Outlook] >I have a sub folder within my inbox, containing emails. I want to take >them [quoted text clipped - 59 lines] >> >> >> > Sharepoint >> >> >> > services sites? |
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