Membership in distribution list

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lfg9294 - 09 Apr 2005 18:23 GMT

How can I tell, from looking at a contact, whether they're a member of any
distribution lists? (without having to open all my distribution lists one by
one)

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Russ Valentine [MVP-Outlook] - 09 Apr 2005 18:36 GMT

You can't.
DL membership is not a property of a Contact.

Signature

Russ Valentine
[MVP-Outlook]

> How can I tell, from looking at a contact, whether they're a member of any
> distribution lists? (without having to open all my distribution lists one
> by
> one)

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lfg9294 - 10 Apr 2005 09:03 GMT

That's surprising, since I remember Outlook Express had this info. I realize
they're different programs, but it seems like it would be an obvious feature
to include.

> You can't.
> DL membership is not a property of a Contact.
> > How can I tell, from looking at a contact, whether they're a member of any
> > distribution lists? (without having to open all my distribution lists one
> > by
> > one)

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Kathleen - 12 Aug 2006 19:37 GMT

I agree! I miss this function. You could go to the contact, click on the
"other" tab and the "membership" box would indicate which distribution group
that contact belonged to. #1: Could we suggest that this function be
returned to the program?

Question #2: I can't find where to change the address book listings to last
names rather than first names. I'm working with about 2,500 parents and
students and last names are more unique than first names, therefore easier
for me to find. Isn't this an option any more?

Kathleen

> That's surprising, since I remember Outlook Express had this info. I realize
> they're different programs, but it seems like it would be an obvious feature
[quoted text clipped - 6 lines]
> > > by
> > > one)

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Milly Staples [MVP - Outlook] - 12 Aug 2006 23:50 GMT

1 only works with Exchange server and if AD specifies the DL membership.
2 you can sort your contact using Tools->Options->Mail
Setup->Accounts->Directories->View or Change->Change. Set your sort order
there. Close and restart Outlook.

Signature

Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Kathleen asked:

| I agree! I miss this function. You could go to the contact, click
| on the "other" tab and the "membership" box would indicate which
[quoted text clipped - 21 lines]
|||| distribution lists one by
|||| one)

Reply to this Message

Kathleen - 13 Aug 2006 18:55 GMT

RE: #1: What is an Exchange server? Maybe I should have specified that I
went to the address book and double clicked on the contact (rather than have
been ambiguous about where the contact was) that the DL membership was listed
under "other."
RE:#2: I'll do that. :)

As to posting to the group improperly, I do apologize. I'm new to discussion
groups. I'm not new to computers, having had the first PC in our school
district over 25 years ago when we had to program our own lessons, games,
etc., but each time software changes I'm in a whole new world. I know the
tools are there, but I just can't seem to locate them. This time next year
I'll be singing the praises of some of the new functions, but right now I'm
lost without some of my old ones.

Signature

Kathleen

> 1 only works with Exchange server and if AD specifies the DL membership.
> 2 you can sort your contact using Tools->Options->Mail
[quoted text clipped - 26 lines]
> |||| distribution lists one by
> |||| one)

Reply to this Message

Milly Staples [MVP - Outlook] - 13 Aug 2006 22:02 GMT

Exchange server is a corporate mail and collaboration server. If you have
to ask, then you most likely don't use one. As for technology, it is what
keeps us young and interested. Or old and bitter. Or young, interested and
bitter... I could go on but...

Signature

| RE: #1: What is an Exchange server? Maybe I should have specified
| that I went to the address book and double clicked on the contact
[quoted text clipped - 51 lines]
|||||| distribution lists one by
|||||| one)

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ProfDD - 09 Apr 2005 20:43 GMT

It would take programming to do it. You could run a VBA or VB.NET
program periodically to update each contact's record with the info
about which lists they were on. I don't know how hard that would be in
an environment where DLs could be either on servers or on individual
workstations, shared or not, and private or not. I wonder whether
there is an add-in available that does this. (See Microsoft Office
Market.)

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lfg9294 - 10 Apr 2005 09:05 GMT

Thanks for the suggestion.

> It would take programming to do it. You could run a VBA or VB.NET
> program periodically to update each contact's record with the info
[quoted text clipped - 3 lines]
> there is an add-in available that does this. (See Microsoft Office
> Market.)

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Milly Staples [MVP - Outlook] - 11 Apr 2005 06:13 GMT

Is this contact in an Exchange GAL and in the same Exchange organization?
If yes, open the contact from the GAL listing and check the tab "member of"

Signature

--?
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, lfg9294 asked:

| How can I tell, from looking at a contact, whether they're a member
| of any distribution lists? (without having to open all my
| distribution lists one by one)

Reply to this Message

ProfDD - 11 Apr 2005 06:37 GMT

I obviously should have noted that my experience is limited to
stand-alone Outlook.

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lfg9294 - 11 Apr 2005 12:18 GMT

It's on a stand-alone computer, not an Exchange server.

> Is this contact in an Exchange GAL and in the same Exchange organization?
> If yes, open the contact from the GAL listing and check the tab "member of"
>
> | How can I tell, from looking at a contact, whether they're a member
> | of any distribution lists? (without having to open all my
> | distribution lists one by one)

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ProfDD - 11 Apr 2005 15:54 GMT

I would also look at third-party add-ins. This is the kind of thing
that might be included in a suite of add-ins. MAPILab has a lot of
add-ins. Check out Microsoft Marketplace for others.

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