export contacts for Word mail merge

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MTLincoln54 - 11 May 2005 03:34 GMT

Running XP, Office Small Business 2003.

I cannot export my contacts into Word for a merge to mailing labels. Is
this because of the way Outlook combined street/city/state/zip into one box?
Is there a way to change those fields in Outlook so that each item is a
separate field? Do I need a 3rd party add-in to accomplish any or all of
this? The best I get is a sheet of labels in Word that just says <<Next
Record>> over and over. Could someone please explain?

Also, I have the same problem on another machine running 2000.

Thanks in advance, MT

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Russ Valentine [MVP-Outlook] - 11 May 2005 11:24 GMT

Why would you export Contacts?
Just run the merge. Provides the steps you are using and your version.
In Outlook/Word 2002/2003 there is an extra step required to create mailing
labels. Instructions here:
http://support.microsoft.com/?kbid=284401

Signature

Russ Valentine
[MVP-Outlook]

> Running XP, Office Small Business 2003.
>
[quoted text clipped - 9 lines]
>
> Thanks in advance, MT

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MTLincoln54 - 11 May 2005 16:46 GMT

Why? Because I couldn't make it work in Outlook, and after going through the
steps outlined in the article, I still can't. Perhaps it's because the
versions don't correspond, but the best I could get was a garbled read-out of
every field, separated by lots of commas, and the Help in both Word and
Outlook was less than illuminating. So much for seamless integration.

> Why would you export Contacts?
> Just run the merge. Provides the steps you are using and your version.
[quoted text clipped - 15 lines]
> >
> > Thanks in advance, MT

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Russ Valentine [MVP-Outlook] - 11 May 2005 23:18 GMT

Impossible to help. When you do not post versions and the precise steps you
use, no troubleshooting is possible.
If your Outlook and Word versions do not even match, then of course you
can't do a mail merge.

Signature

Russ Valentine
[MVP-Outlook]

> Why? Because I couldn't make it work in Outlook, and after going through
> the
[quoted text clipped - 27 lines]
>> >
>> > Thanks in advance, MT

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belto - 12 May 2005 07:47 GMT

Following on from this posting
is there an article explaining how to select indivudual address,s to print
envelopes in short runs

> Impossible to help. When you do not post versions and the precise steps
> you use, no troubleshooting is possible.
[quoted text clipped - 33 lines]
>>> >
>>> > Thanks in advance, MT

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Russ Valentine [MVP-Outlook] - 12 May 2005 11:16 GMT

Select the Contacts to which you want to merge in Outlook, then run the
merge from Outlook.
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

Signature

Russ Valentine
[MVP-Outlook]

> Following on from this posting
> is there an article explaining how to select indivudual address,s to
[quoted text clipped - 37 lines]
>>>> >
>>>> > Thanks in advance, MT

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