using the address book to fax

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Rhonda M - 30 May 2005 23:57 GMT

I am using the address book to broadcast fax using outlook and microsoft fax.
Once I download a new contacts folder on my computer, I have to manually
delete a space from the fax number field in order for the address book to
acknowledge it is there. How do I do this a bit more efficiently? I have
970 contacts needing a fax.

Reply to this Message

Russ Valentine [MVP-Outlook] - 31 May 2005 00:33 GMT

You'll need to post relevant information. You would want to include such
things as:
1. Outlook version
2. Fax software (i.e., what you mean by "microsoft fax")
3. What you mean by "download a new Contacts Folder."
4. Your information store.
5. How you configured the Outlook Address Book
6. How you expect any "microsoft fax" product to broadcast to 970
recipients. The free fax software Microsoft provides with its operating
systems is for stand alone users to send to not more than 3 recipients. You
should be using commercial third party fax products for anything more
complicated than that.

Signature

Russ Valentine
[MVP-Outlook]

>I am using the address book to broadcast fax using outlook and microsoft
>fax.
> Once I download a new contacts folder on my computer, I have to manually
> delete a space from the fax number field in order for the address book to
> acknowledge it is there. How do I do this a bit more efficiently? I have
> 970 contacts needing a fax.

Reply to this Message

Rhonda M - 31 May 2005 06:32 GMT

Sorry for the confusion. I imported a file from Access into Outlook (version
2003) and in doing so created a new contacts folder to separate the new from
the old contacts. In doing so, I mapped the fields and all the info came
across beautifully. But when I opened the address book (after configuring
the new contact folder to show itself in the address book), only 1 fax number
showed up and the email addresses. Why did only 1 fax number show up and not
all of them? How do I get the fax numbers to show in the address book? The
only way I have found to do so, is if I open the contact file, delete a space
in the fax number and resave (inwhick afterwards outlook returns the format
to the default format, which it started in). Thanks for your help!

Reply to this Message

Russ Valentine [MVP-Outlook] - 31 May 2005 11:02 GMT

Look at the format of the numbers you imported. If you imported them into
the wrong field or if they do not start with a numeric character in a
standard format, Outlook will not recognize them as electronic addresses and
will not resolve them. If they aren't resolved, they will not appear in the
Outlook Address Book.

Signature

Russ Valentine
[MVP-Outlook]

> Sorry for the confusion. I imported a file from Access into Outlook
> (version
[quoted text clipped - 13 lines]
> format
> to the default format, which it started in). Thanks for your help!

Reply to this Message

Rhonda M - 01 Jun 2005 01:53 GMT

I downloaded in "+1 (888) 123-4567" otherwise the fax software will not
understand the area code rules. Is this a choice of to evils?

> Look at the format of the numbers you imported. If you imported them into
> the wrong field or if they do not start with a numeric character in a
[quoted text clipped - 18 lines]
> > format
> > to the default format, which it started in). Thanks for your help!

Reply to this Message

Russ Valentine [MVP-Outlook] - 01 Jun 2005 03:30 GMT

No.
That format would be recognized.
Look again. We can't tell what you did wrong from here.

Signature

Russ Valentine
[MVP-Outlook]

>I downloaded in "+1 (888) 123-4567" otherwise the fax software will not
> understand the area code rules. Is this a choice of to evils?
[quoted text clipped - 26 lines]
>> > format
>> > to the default format, which it started in). Thanks for your help!

Reply to this Message