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MS Office Forum / Outlook / Contacts / June 2005Too many address books in Outlook
I am using Outlook 2003 and we run Exchange Server 2003 If I want to add an address to a new mail, I Click on 'To:' and this pops up the 'Select Names' dialog box with the Global Address List. If I now drop down the 'Show Names from the:' box I get dozens off address books - mostly dead ones from previous profiles which have died etc. How can I remove the dead address books from this list? Many thanks Colin Cracked it ;) Tools/Email Accounts/Address Books Thanks >I am using Outlook 2003 and we run Exchange Server 2003 > [quoted text clipped - 7 lines] > > Colin No I haven't ;( > Cracked it ;) > [quoted text clipped - 13 lines] >> >> Colin Hmmm tried this http://office.microsoft.com/en-gb/assistance/HA011309891033.aspx didn't work. Any ideas welcome. Colin > No I haven't ;( > [quoted text clipped - 15 lines] >>> >>> Colin Remove the invalid entries here: Tools > E-mail accounts > View or change existing directories or address books > Outlook Address Book > Change. >  SignatureRuss Valentine [MVP-Outlook] > Hmmm tried this > [quoted text clipped - 23 lines] >>>> >>>> Colin I too have this problem and do not know which entries I can safely remove My "Microsoft Office Outlook Addrress Book" dialog lists the following Outlook Address Books: Contact Duplicates: Personal Folders Contact Duplicates: Personal Folders Contacts: Personal Folders Contacts: Personal Folders Contacts: Personal Folders The important question is: Which entries can I safely removing without losing ove 8 years of data? SignatureTweet tweet Byg Byrd > Remove the invalid entries here: > Tools > E-mail accounts > View or change existing directories or address [quoted text clipped - 27 lines] > >>>> > >>>> Colin You aren't removing any data. If you remove the wrong one, add it back and remove the other. SignatureRuss Valentine [MVP-Outlook] >I too have this problem and do not know which entries I can safely remove > [quoted text clipped - 43 lines] >> >>>> >> >>>> Colin I have 5 different physical sites that I go to and use the same set of .pst files at each site but a different computer (I carry a removable hard drive). Whenever I open Outlook at a new site, it forces me to create a new Outlook Address Book (even though I'm using an existing .pst file with an Outlook Address Book already defined). Consequently, I have 6 or 7 Outlook Address Books that all should point to the same Contacts folder. I say should because it doesn't always work that way. Is there any way to set up Outlook to use the same Outlook Address Book at every site since I'm using the same .pst file? The reason I ask is that now my Outlook won't properly look up names in the "To" pane at some of the sites, like it gets lost on which Address Book to use. > Remove the invalid entries here: > Tools > E-mail accounts > View or change existing directories or address [quoted text clipped - 27 lines] > >>>> > >>>> Colin Your post is too vague for us to tell what you're actually doing. Anytime you change your PST file, your Outlook Address Book will fail. SignatureRuss Valentine [MVP-Outlook] >I have 5 different physical sites that I go to and use the same set of .pst > files at each site but a different computer (I carry a removable hard [quoted text clipped - 46 lines] >> >>>> >> >>>> Colin |
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