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MS Office Forum / Outlook / Contacts / June 2005

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Personal contacts

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CWH - 08 Jun 2005 11:44 GMT
I am using Office 2003.  When I am sending an email and I use my personal
contacts, I get a list of acontacts showing bothe email and fax details.  Is
it possible to only show the email details?
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CWH

Russ Valentine [MVP-Outlook] - 08 Jun 2005 11:51 GMT
That is by design. Outlook considers fax numbers to be valid electronic
addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.
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Russ Valentine
[MVP-Outlook]

>I am using Office 2003.  When I am sending an email and I use my personal
> contacts, I get a list of acontacts showing bothe email and fax details.
> Is
> it possible to only show the email details?
CWH - 08 Jun 2005 12:45 GMT
Thank you.
Signature

CWH

> I am using Office 2003.  When I am sending an email and I use my personal
> contacts, I get a list of acontacts showing bothe email and fax details.  Is
> it possible to only show the email details?
 
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