Public Folders Contacts

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Brad Palmer - 02 Jul 2005 21:41 GMT

I have several customers (mostly law firms) and they all want the same
thing:

1 Public folders contacts for all in the office to use.
no big deal, except I need it to be no more than 2 mouse clicks to
access them.

Enviroment is Sm Biz Server 2003 (sp1) and Outlook 2003 Sp1.

In the past they have shared out their personal contacts and you get the
'open shared contacts' option from favorites - this is not the case with a
public folder.

How can I make everyone see the same public folder contacts just as if it
was their own.

They must be able to edit the contacts without a syncronization needed to
propigate - they must all be looking at the same contacts.

Also - Does this solution work the same for the Public folder calendar.

I have run into the issue with syncronizing PDA's with the public folders
and resolved this with Intelisync.
I am willing to spend money (less that $100) for an addin utility, but it
would have be work perfectly and very very easily.

Thanks for everyone's input!

Brad Palmer

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Sue Mosher [MVP-Outlook] - 02 Jul 2005 22:08 GMT

No problem: Just have each user add the folders to Public Folders\Favorites and they'll automatically appear in the Contacts pane under Other Contacts.

Calendars work the same.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I have several customers (mostly law firms) and they all want the same
> thing:
[quoted text clipped - 25 lines]
>
> Brad Palmer

Reply to this Message

Brad Palmer - 03 Jul 2005 20:29 GMT

I see that the contacts will appear under Public Folders - Contacts.

But the end user has to have the Folder View set on (is there a way to permamently have this view on?)
THen browse through favorites and open the public folder.

Is there any way to make this as close as possible to looking like it is their personal contacts? Is there anyway to remap the public folder to the users personal contacts?
This also makes syncronizing with PDAs easier. Currently I have to buy intellisync for each user who wants the public folders on their PDA.

The end goal is to have everyone looking at the public folders as if it was their own.

Thanks for the input Sue, I sure do appreciate the MVPs out there!

Brad Palmer

No problem: Just have each user add the folders to Public Folders\Favorites and they'll automatically appear in the Contacts pane under Other Contacts.

Calendars work the same.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Brad Palmer" <brad_palmer2@hotmail.com> wrote in message news:TZCxe.3072$cb6.3037@newssvr30.news.prodigy.com...

>I have several customers (mostly law firms) and they all want the same
> thing:
[quoted text clipped - 25 lines]
>
> Brad Palmer

Reply to this Message

Sue Mosher [MVP-Outlook] - 03 Jul 2005 23:12 GMT

Did you follow the suggestion in my earlier post?

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

I see that the contacts will appear under Public Folders - Contacts.

But the end user has to have the Folder View set on (is there a way to permamently have this view on?)
THen browse through favorites and open the public folder.

Is there any way to make this as close as possible to looking like it is their personal contacts? Is there anyway to remap the public folder to the users personal contacts?
This also makes syncronizing with PDAs easier. Currently I have to buy intellisync for each user who wants the public folders on their PDA.

The end goal is to have everyone looking at the public folders as if it was their own.

Thanks for the input Sue, I sure do appreciate the MVPs out there!

Brad Palmer

"Sue Mosher [MVP-Outlook]" <suemvp@outlookcode.com> wrote in message news:eUeDSV1fFHA.3540@TK2MSFTNGP10.phx.gbl...
No problem: Just have each user add the folders to Public Folders\Favorites and they'll automatically appear in the Contacts pane under Other Contacts.

Calendars work the same.

"Brad Palmer" <brad_palmer2@hotmail.com> wrote in message news:TZCxe.3072$cb6.3037@newssvr30.news.prodigy.com...

>I have several customers (mostly law firms) and they all want the same
> thing:
[quoted text clipped - 25 lines]
>
> Brad Palmer

Reply to this Message