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MS Office Forum / Outlook / Contacts / July 2005

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Outlook should make it easier to connect Mailbox and Address Book

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AZ Realtor REMAX - 04 Jul 2005 04:50 GMT
Have new laptop, Outlook will not use my Contacts list when I click "To" to
send an email.  Says address list could not be displayed.  Tried all help
options, none work.
Russ Valentine [MVP Outlook] - 04 Jul 2005 11:11 GMT
Easily corrected if you simply follow the instructions:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002

--
Russ Valentine
[MVP-Outlook]

> Have new laptop, Outlook will not use my Contacts list when I click "To" to
> send an email.  Says address list could not be displayed.  Tried all help
[quoted text clipped - 8 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=957205f2-a41a-4
09d-8eaf-843946ce0a2d&dg=microsoft.public.outlook.contacts
Jillaine - 07 Jul 2005 23:14 GMT
> Easily corrected if you simply follow the instructions:
> http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002 

Russ,

I followed these instructions and it is still the case that When I click on
"To:" from either Email or from the Calendar (if I'm inviting someone to a
meeting), I do not get the full list of people in my Contacts list.  I have
checked and double-checked to make sure that Contacts is accessible to the
Address book. Everything looks right except that I can't access individuals
in my Contacts when I click on "To:"...

Using Outlook 2002.

-- J. Smith
Brian Tillman - 08 Jul 2005 16:36 GMT
> I followed these instructions and it is still the case that When I
> click on "To:" from either Email or from the Calendar (if I'm
> inviting someone to a meeting), I do not get the full list of people
> in my Contacts list.

Outlook won't include a contact in the Address Book view if that contact
doesn't have an electronic address.  Is that the case here?
Signature

Brian Tillman

Jillaine - 08 Jul 2005 01:31 GMT
Re: my contacts not being in the list of contacts available from either Email
or Calendar... I finally figured it out through *much* trial and error.

Turns out that if someone in your Contacts does not have an email address,
they will not show up in your Address book. I get why, but you'd think the
system help or elsewhere would make this clear. Therefore, you can't make an
appointment with someone from your Contacts database *from the Calendar*
unless they have an email address.

But there is a workaround...

You can, however, set up a meeting/calendar item with an email-less entry,
but do so *from inside of the Contacts db*, not the Calendar. Right click on
the contact *as you're dragging it* to the Calendar icon. (Real obvious...)

You then have the following choices:
* Address as new meeting [requires an email address be present; the rest
below do not]
* Copy here as appointment with text [this pastes the contact info into the
notes about the calendar item; it also pastes the name of the contact into
the Subject for the meeting]
* Copy here as appointement with shortcut [similar to above, but puts
shortcut to vcard in notes field of meeting; click on the vcard to get the
details of the contact.]
* Copy here as appointment with attachment [same as above but actually puts
the vcard into the notes instead of a shortcut to it]
* Move here as appointment with attachment

-- J. Smith
Russ Valentine [MVP-Outlook] - 08 Jul 2005 03:13 GMT
The only purpose of the Outlook Address Book is to provide a list if
electronic addresses to which you might want to send messages. Accordingly,
only those Contacts with electronic addresses will appear.
Signature

Russ Valentine
[MVP-Outlook]

> Re: my contacts not being in the list of contacts available from either
> Email
[quoted text clipped - 31 lines]
>
> -- J. Smith
 
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