Mail Merge from Public Folder

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T&S Lady - 12 Jul 2005 17:56 GMT

I'm using Outlook 2002, Exchange Server 2003 - I can't use the mail merge
from the public folder. When I get to the mailing label form that I want to
use, the Insert Merge Fields does not contain the fields I need in the
Database Fields and if I use the pull down to match fields I have the same
choices so I can't match anything. If I use the Address Fields for the info I
need, after I insert and merge to a new document, nothing appears. Can
anyone give me some help?

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Sue Mosher [MVP-Outlook] - 12 Jul 2005 18:06 GMT

What fields do you need -- built-in or custom? Did you start the merge from Outlook?

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Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> I'm using Outlook 2002, Exchange Server 2003 - I can't use the mail merge
> from the public folder. When I get to the mailing label form that I want to
[quoted text clipped - 3 lines]
> need, after I insert and merge to a new document, nothing appears. Can
> anyone give me some help?

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T&S Lady - 13 Jul 2005 20:49 GMT

Just the built-in fields, 1st name, last name, spouse, home address, etc.
and yes, I started the merge from outlook.

> What fields do you need -- built-in or custom? Did you start the merge from Outlook?
>
[quoted text clipped - 5 lines]
> > need, after I insert and merge to a new document, nothing appears. Can
> > anyone give me some help?

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Sue Mosher [MVP-Outlook] - 13 Jul 2005 21:08 GMT

In the Outlook Tools | Mail Merge dialog, be sure you choose "All fields." When the Mail Merge Helper dialog appears, under Mail DOcument, click Setup to pick the label size, then click Edit to close the Helper and edit the document directly. All the built-in fields should be visible under Database Fields in the Insert Merge Field dialog, from Account to ZIPPostal_Code.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Just the built-in fields, 1st name, last name, spouse, home address, etc.
> and yes, I started the merge from outlook.
[quoted text clipped - 6 lines]
>> > need, after I insert and merge to a new document, nothing appears. Can
>> > anyone give me some help?

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T&S Lady - 13 Jul 2005 21:29 GMT

I know this is how it is susposed to work and I do it that way in my contact
folder but when it is in the public folder it doesn't show the database
fields. We don't know if this is something that needs to be adjusted on our
server or what.

> In the Outlook Tools | Mail Merge dialog, be sure you choose "All fields." When the Mail Merge Helper dialog appears, under Mail DOcument, click Setup to pick the label size, then click Edit to close the Helper and edit the document directly. All the built-in fields should be visible under Database Fields in the Insert Merge Field dialog, from Account to ZIPPostal_Code.
>
[quoted text clipped - 8 lines]
> >> > need, after I insert and merge to a new document, nothing appears. Can
> >> > anyone give me some help?

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Sue Mosher [MVP-Outlook] - 13 Jul 2005 21:56 GMT

No settings are involved. It works fine here. I'd try Help | Detect and Repair to try to correct whatever the problem might be.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I know this is how it is susposed to work and I do it that way in my contact
> folder but when it is in the public folder it doesn't show the database
> fields. We don't know if this is something that needs to be adjusted on our
> server or what.
>
>> In the Outlook Tools | Mail Merge dialog, be sure you choose "All fields." When the Mail Merge Helper dialog appears, under Mail DOcument, click Setup to pick the label size, then click Edit to close the Helper and edit the document directly. All the built-in fields should be visible under Database Fields in the Insert Merge Field dialog, from Account to ZIPPostal_Code.

>> > Just the built-in fields, 1st name, last name, spouse, home address, etc.
>> > and yes, I started the merge from outlook.
[quoted text clipped - 6 lines]
>> >> > need, after I insert and merge to a new document, nothing appears. Can
>> >> > anyone give me some help?

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