How dio I share co-worker's distribution list?

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editprod - 17 Jul 2005 06:46 GMT

My co-worker wants me to have access to one of her distrubtion lists in
Outlook 2002 (on a Win 2K network) which contains e-mail addresses for
outside contacts that both of us use. It's not one of the company-wide
distribution lists -- it apparently exists only on her workstation --
and we want to keep it so that just the two of us so either can of us
can view and add/delete/update contact info. What do we need to do?

Thanks.

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Francine Otterson - 18 Jul 2005 15:38 GMT

She could grant you permission to her contacts list or sub-folder of it on
the mailbox which would give access to you.

If you are on Exchange Server could create a Public Folder contact list
where you both would have access to it.

Could also export/import the information to you but this would not be the
best solution as the data may not be in synch.

Regards

Signature

Francine Otterson
President, San Diego Outlook User Group

> My co-worker wants me to have access to one of her distrubtion lists in
> Outlook 2002 (on a Win 2K network) which contains e-mail addresses for
[quoted text clipped - 4 lines]
>
> Thanks.

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editprod - 21 Jul 2005 04:34 GMT

Thanks, I appreciate your help. We're networked, but I'm not sure about
Exchange Server. We both have access to common common internal
distribution lists and all-company global addresses, but I'll have to
dig deeper first change I get.

>She could grant you permission to her contacts list or sub-folder of it on
>the mailbox which would give access to you.
[quoted text clipped - 8 lines]
>
>

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editprod - 22 Jul 2005 04:17 GMT

In case others are reading this thread, the solution (with Exchange
Server as a backdrop) was pretty simple:.

-- On the remote worker's workstation, I navigated in Outlook to Tools |
Options | Delegates tab | Add .... and added my username

-- On my system, I chose Edit | Open | Other User's folder, answered the
prompt for the remote user, and chose a "folder" (contact and calendar).
The distribution and contacts lists and calendar were there...and I'm
able remotely add/remove and update the list and manage the remote
user's calendar. After the first actions, the user's name/"folders"
appear as recently-used slections.

I don't know if this is the prescribed way of doing it, but it was
simple and intuitive...and got the desired results.

Again, thanks for your help...

>She could grant you permission to her contacts list or sub-folder of it on
>the mailbox which would give access to you.
[quoted text clipped - 8 lines]
>
>

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