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MS Office Forum / Outlook / Contacts / July 2005

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How can I only use an online address book?

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hydraforever - 19 Jul 2005 20:03 GMT
I want to setup my small office to only use contacts from a server based
address book. Do I need to copy all the contacts to the Global Address List,
or can I just define a specific address book on the server? Also, I would
like to have people add contacts *only* to this address book. If my salesman
is out of town and he's been conversing with an associate at another office I
want that (email address) information to be available to me.
Sue Mosher [MVP-Outlook] - 22 Jul 2005 13:32 GMT
If you want people to be able to add contacts to a central address list, then
the Global Address List is not the list you want to use. Instead, you can
create a public folder in the Public Folders\All Public Folders hierarchy to
hold contacts and set access permissions for that new folder appropriately.

You cannot, however, force Outlook to use only that public folder for
contacts. You'll need to educate your users in its importance. You might also
want to looik at the tools available for synchronizing public and mailbox
folders -- see http://www.slipstick.com/outlook/sync.htm 
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Sue Mosher, Outlook MVP
  Author of Microsoft Outlook Programming: Jumpstart
     for Administrators, Power Users, and Developers
     http://www.outlookcode.com/jumpstart.aspx

> I want to setup my small office to only use contacts from a server based
> address book. Do I need to copy all the contacts to the Global Address List,
> or can I just define a specific address book on the server? Also, I would
> like to have people add contacts *only* to this address book. If my salesman
> is out of town and he's been conversing with an associate at another office I
> want that (email address) information to be available to me.
 
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