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MS Office Forum / Outlook / Contacts / August 2005Can I or Can I not share a contacts db?
We've recently upgraded (?) to MS SBS 2003 which includes Outlook and Exchange. We've installed our server and now host our own web page and email. One of thethings I thought we could do with this is to have a common contacts list that all users within the firewall could view. The only common addresses I see are those belonging to the users created within our network.Is there a way to share an expanded list to include our customer base? Thanks Steve You could create a Public Folder Contact list or as you are using SBS 2003 you could use Windows SharePoint Services, if I remember correctly the URL is something like http://mycompanyweb/default.aspx > We've recently upgraded (?) to MS SBS 2003 which includes Outlook and > Exchange. We've installed our server and now host our own web page and [quoted text clipped - 6 lines] > Thanks > Steve So how do I create a Public Folder Contact List? Is this done from admin on the server or can I do it from my desktop? > You could create a Public Folder Contact list or as you are using SBS 2003 > you could use Windows SharePoint Services, if I remember correctly the URL [quoted text clipped - 9 lines] >> Thanks >> Steve Within Outlook, go to the Folder List, scroll down and expand Public Folders || Right Click All Public Folders and select New Folder || give it a name and make sure the Folder type is of "Contacts". To make it appear in your address book then go into it Properties and select Outlook Address Book and enable as email address book. Once created you can use ESM to control wholesale permissions (or through Outlook in the normal way). > So how do I create a Public Folder Contact List? Is this done from admin > on the server or can I do it from my desktop? [quoted text clipped - 12 lines] >>> Thanks >>> Steve Took me a while to dig out the public folder. It was not showing up in the folder list until I went through the "Go" "Folders" menu. OK, now that I've got that created is there a way to import the data from a CSV file. I've gone thru the "file" "import" routine but don't have an option to target this public folder with the import. Any ideas?? ************************************ > Within Outlook, go to the Folder List, scroll down and expand Public > Folders || Right Click All Public Folders and select New Folder || give it [quoted text clipped - 18 lines] >>>> Thanks >>>> Steve Create a new Contact folder in your mailbox and import to that then drag and drop to the PF, tip changing the view to a table type i.e. categories makes it easier to select and drag > Took me a while to dig out the public folder. It was not showing up in the > folder list until I went through the "Go" "Folders" menu. [quoted text clipped - 29 lines] >>>>> Thanks >>>>> Steve OK, two more things and I think I'm done. 1. Where does te public folder exist? On the exchange server of my desktop box? 2. You mentioned using ESM or 'the normal way' to set up permissions. I'm guessing the reason I can't view the public folder I've created from any other station on our network has something to do with this. What is ESM or can you give more definition to 'the normal way'? Thanks for all your help Steve > Within Outlook, go to the Folder List, scroll down and expand Public > Folders || Right Click All Public Folders and select New Folder || give it [quoted text clipped - 18 lines] >>>> Thanks >>>> Steve The Public Folder exists on the Exchange Server (typically unless you have moved the databases), the database are called pub1.edb and pub1.stm and you can find the location by going into ESM (Exchange System Manager) from the Programs || in ESM || Expand Servers || Expand First Storage Group || Right click and going into the Properties of the Public Folder Store and the Database tab will show you the location. To set up permissions you can do it via ESM and expanding Folders (not Public Folders under First Storage Group) || Expand Public Folders and going into the Properties of the folder that you want to apply permissions to and then selecting the appropriate button, The other way is through Outlook itself by right clicking the Folder and choosing Properties and Permissions and using the Add button. If you are using Outlook 2003 you need to select the Folder List on the Wunderbar (the navigation pane). > OK, two more things and I think I'm done. > [quoted text clipped - 31 lines] >>>>> Thanks >>>>> Steve When I go to set up permissions via ESM, I expand Folders. When I click on the plus sign next to Public Folders I get an error dialog, "The operation failed due to an invalid format in the HTTP request. Verify that the host header is correct for the virtual server. - ID no:c1030af0 - Exchange System Manager" with OK as the only option. I cannot see any public folders after this in ESM. When I go thru Outlook (2003) I can get to properties and the only ref I see to permissions is on the summary tab but they cannot be modified. Any ideas??? Thanks Steve > The Public Folder exists on the Exchange Server (typically unless you > have moved the databases), the database are called pub1.edb and pub1.stm [quoted text clipped - 49 lines] >>>>>> Thanks >>>>>> Steve Hmm need to do some digging but there are various solutions being offered up here http://forums.msexchange.org/ultimatebb.cgi?ubb=reply;f=19;t=000114 > When I go to set up permissions via ESM, I expand Folders. When I click on > the plus sign next to Public Folders I get an error dialog, "The operation [quoted text clipped - 63 lines] >>>>>>> Thanks >>>>>>> Steve |
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