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MS Office Forum / Outlook / Contacts / August 2005

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Can I make a distribution list by using categories

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George - 25 Aug 2005 21:25 GMT
I have been reading these other questions on this issue, but I am apparently
missing something.

Can some one give me a step by step process to do the following:  I have
been trying for a week without success.

1.  How do I send an e-mail to ALL of my contacts in a particular category?
2. How can I add all of the contacts in a particular category to a
distribution list?

Thanks
Judy Gleeson MVP - Outlook - 26 Aug 2005 00:47 GMT
1. Group By Category (use the Group By Box) and then select that group and
drag to the Outbox.  They'll drop into a new email.  You can then drag their
names into the BCC field.

You could also email merge to this Category group - select them, Tools |
Mailmerge | to email | type subject line | OK | insert the Merge Fields (
not word fields) click Merge to email | OK. Ta da!!

2. You'll get better functionality from using Groups as described above.
And there's no way I know of to make a DL from a Category group.

I recommend everyone learn how to manipulate data in table views using the
Field chooser, Group by box and Sorting by clicking on column headers - have
a play.

Judy Gleeson  - MVP Outlook
Acorn Training and Consulting
Canberra, Australia

see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

> I have been reading these other questions on this issue, but I am apparently
> missing something.
[quoted text clipped - 7 lines]
>
> Thanks
Brian Tillman - 26 Aug 2005 19:08 GMT
> 1.  How do I send an e-mail to ALL of my contacts in a particular
> category?

Change to the By  Category view, click the first contact in the category,
press shift and click the last contact in the category, right-click the
selection and choose "New Message to Contact".

> 2. How can I add all of the contacts in a particular category to a
> distribution list?

Since you can send a message to everyone in a category, a DL isn't required.
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Brian Tillman

 
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