Move email addresses from contacts to other books

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Miles - 30 Aug 2005 19:02 GMT

Just started using Outlook 2003 and have exported Mozilla address book to
Contacts. Also exported Word Perfect's four books to their own named
address books in Outlook.

In Contacts, the only field needed is the email address and need to find
a method to move them to the other AB's. Is there a method to do this en
masse as opposed to laboriously copying one at a time?

Miles

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Brian Tillman - 30 Aug 2005 20:05 GMT

> Just started using Outlook 2003 and have exported Mozilla address
> book to Contacts. Also exported Word Perfect's four books to their
[quoted text clipped - 3 lines]
> find a method to move them to the other AB's. Is there a method to
> do this en masse as opposed to laboriously copying one at a time?

Describe what you want to do. Outlook has only one address book and at
that, it's just a view of the Contacts folders you've enabled as address
books in their properties.

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Brian Tillman

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Miles - 31 Aug 2005 05:18 GMT

>> Just started using Outlook 2003 and have exported Mozilla address
>> book to Contacts. Also exported Word Perfect's four books to their
[quoted text clipped - 7 lines]
> that, it's just a view of the Contacts folders you've enabled as address
> books in their properties.

As I said I imported address books and there they are with the same names
such as customers, vendors, personal, friends. These have full info,
except most do not contain email addresses because I don't use
WordPerfect for email. Also imported the address book from Mozilla and
all of those went to "contacts." These contain name and email addresses
and that's about it. How can these be easily consolidated into the
other address books without necessity of printing out every single email
address and retyping in the four address books?

I am new to Outlook and had originally assumed that the contacts folder
was simply a mirror of the other address books as occurs in Mozilla, but
obviously this is not the case in Outlook.

Miles

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Brian Tillman - 31 Aug 2005 18:15 GMT

> As I said I imported address books and there they are with the same
> names such as customers, vendors, personal, friends. These have
> full info, except most do not contain email addresses because I don't
> use WordPerfect for email.

Outlook stores all contact information in Contacts. The address book is
just a view of your Contacts folder. You said you imported the address
books of other applications and "there they are". Where is "there"? What
do you open to see them?

> I am new to Outlook and had originally assumed that the contacts
> folder was simply a mirror of the other address books as occurs in
> Mozilla, but obviously this is not the case in Outlook.

You've got it backward. The Outlook Address Book shows you the addresses in
your Contacts folder.

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Brian Tillman

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Miles - 31 Aug 2005 19:32 GMT

>> As I said I imported address books and there they are with the same
>> names such as customers, vendors, personal, friends. These have
[quoted text clipped - 12 lines]
> You've got it backward. The Outlook Address Book shows you the
> addresses in your Contacts folder.

Under Contacts there are the books Contacts, Vendors, Friends, Personal,
and Customers.

Entries are different. For example on entry under Customers has a
listing for "address-other" with "mailing address" checked. And it is a
PO box. In the Contacts book, there is no entry for "other address."

Perhaps some of these I changed in one address book and that change is
not reflected in the Contacts book? Could it be that all changes must
be made in the Contacts book, else it will not reflect elsewhere?

Also there are many in the Contacts book which are email address only
because they were imported from Mozilla, perhaps some have additional
info. If these are to be copied completely into, say, Friends, then
many will have duplicate entries. That being the case how can entries
from these two books be merged, rather than copied or moved?

Miles

Miles

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Brian Tillman - 31 Aug 2005 22:01 GMT

> Under Contacts there are the books Contacts, Vendors, Friends,
> Personal, and Customers.

These appear to all be Contacts folders and are all separate entities,
despite some being subfolders of another. CHanging settings in one will not
affect settings in another.

> Entries are different. For example on entry under Customers has a
> listing for "address-other" with "mailing address" checked. And it
> is a PO box. In the Contacts book, there is no entry for "other
> address."

There is of you chose to display it. Open a contact and click the
down-arrow to the right of "Business" (or "Home", whatever is displayed),
and you'll see "Other". You can choose which of the three is the mailings
address.

> Perhaps some of these I changed in one address book and that change is
> not reflected in the Contacts book? Could it be that all changes
> must be made in the Contacts book, else it will not reflect elsewhere?

Changing the settings in one Contacts folder doesn't affect the settings in
another Contacts folder.

> Also there are many in the Contacts book which are email address only
> because they were imported from Mozilla, perhaps some have additional
> info. If these are to be copied completely into, say, Friends, then
> many will have duplicate entries. That being the case how can entries
> from these two books be merged, rather than copied or moved?

Since Contacts folders have no problem containing multiple entries with the
exact same name, you either have to copy judicially so as to not duplicate
entries or get yourself a duplicate eliminator. See
http://www.slipstick.com/addins/contacts.htm#dupes

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Brian Tillman

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