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MS Office Forum / Outlook / Contacts / September 2005Contact Searches
I have shared my Contacts folder with my secretary. When she is in her Contacts it also shows Contacts in Mailbox - My Name. She often emails on my behalf but when she types an entry that exists in my contact list, it can't find it. We have attempted to access the properties folder Outlook Address Book to grant Show this folder as an email folder. She is not allowed. I have checked the permissions and shared all of my folders including the Mailbox. What am I missing? The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have shared my Contacts folder with my secretary. When she is in her > Contacts it also shows Contacts in Mailbox - My Name. [quoted text clipped - 6 lines] > I have checked the permissions and shared all of my folders including the > Mailbox. What am I missing? This did work. Thank you. This seems to be a client only solution. Is there a wider solution so that I do not have to visit each person's PC? > The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: > [quoted text clipped - 20 lines] > > I have checked the permissions and shared all of my folders including the > > Mailbox. What am I missing? No. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > This did work. Thank you. This seems to be a client only solution. Is > there a wider solution so that I do not have to visit each person's PC? [quoted text clipped - 23 lines] >> > I have checked the permissions and shared all of my folders including the >> > Mailbox. What am I missing? |
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