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MS Office Forum / Outlook / Contacts / December 2005

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e-mail addresses two address books with same name appear

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Electric - 21 Sep 2005 15:06 GMT
I am running Outlook 2003.

I have several address books under contacts. When I go to choose an address
book when I am in the To box in an e-mail, some of the address books show up
twice on the list. Yet when I check my list they only appear once.

Can anyone tell me how to delete the second occurrence of the address book.
It occurred after I add a new contact in the address book folder.

Thank you.
Brian Tillman - 21 Sep 2005 21:46 GMT
> I have several address books under contacts. When I go to choose an
> address book when I am in the To box in an e-mail, some of the
[quoted text clipped - 4 lines]
> book. It occurred after I add a new contact in the address book
> folder.

In the Address Book window, click Tools>Options and remove the unwanted
Contacts folder there.
Signature

Brian Tillman

Christine - 15 Dec 2005 00:25 GMT
Brian,

I have the same problem as Electric. I read your answer, but I don't now
where to delete the folders. I went into Tools>Options, but coudn't find a
place where to delete the folders. Can give me more detailed instructions?
Thanks for your help.
Christine

> > I have several address books under contacts. When I go to choose an
> > address book when I am in the To box in an e-mail, some of the
[quoted text clipped - 7 lines]
> In the Address Book window, click Tools>Options and remove the unwanted
> Contacts folder there.
Brian Tillman - 15 Dec 2005 20:33 GMT
> I have the same problem as Electric. I read your answer, but I don't
> now where to delete the folders. I went into Tools>Options, but
> coudn't find a place where to delete the folders. Can give me more
> detailed instructions?

In the Address Book, when you click Tools>Options, you should see an
Addressing tab with three fields.  The top field is a drop down labeled
"Show this address list first".  The second field is a drop-down labeled
"Keep personal addresses in".  The third field is labeled "When sending
mail, check names using these address lists in the following order".  In
that list you can select the folder you don't want and click Remove.

If that doesn't produce the desired results and you are using Outlook
2002/2003, in Outlook's main window click Tools>E-mail Accounts>View or
change existing directories or adddress books>Next.  Select Outlook Address
Book and click Change.  Select the contacts folder you don't want and click
Remove Address Book.
Signature

Brian Tillman

Christine - 15 Dec 2005 20:58 GMT
It worked. Thank you for your help.

Christine Johnson

> > I have the same problem as Electric. I read your answer, but I don't
> > now where to delete the folders. I went into Tools>Options, but
[quoted text clipped - 13 lines]
> Book and click Change.  Select the contacts folder you don't want and click
> Remove Address Book.
 
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