Need Help with Contacts

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Ellen @ Unisys - 12 Oct 2005 17:42 GMT

I am the owner of two mailboxes in Outlook 2003. I want to see the contacts
of mailbox 2 in mailbox 1's address book. Is this possible?

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Brian Tillman - 12 Oct 2005 18:05 GMT

> I am the owner of two mailboxes in Outlook 2003. I want to see the
> contacts of mailbox 2 in mailbox 1's address book. Is this possible?

Define what you mean by "mailboxes". Are these saparate Exchange accounts,
PSTs, IMAP accounts, what?

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Brian Tillman

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Ellen @ Unisys - 12 Oct 2005 18:11 GMT

These are two different exchange accounts.

> > I am the owner of two mailboxes in Outlook 2003. I want to see the
> > contacts of mailbox 2 in mailbox 1's address book. Is this possible?
>
> Define what you mean by "mailboxes". Are these saparate Exchange accounts,
> PSTs, IMAP accounts, what?

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Sue Mosher [MVP-Outlook] - 12 Oct 2005 18:09 GMT

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

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Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I am the owner of two mailboxes in Outlook 2003. I want to see the contacts
> of mailbox 2 in mailbox 1's address book. Is this possible?

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Ellen @ Unisys - 12 Oct 2005 19:34 GMT

Sue,
Thank you for your assitance... however, I'm stuck. When I get to step 4, I
don't know what you mean when you wrote "change the mailbox from the other
user's to your own"

I must have done the steps with the wrong mailbox, because my personal
contacts were showing up in the secondary mailbox. I need to do the
opposite, which I tried to do, but it wouldn't let me. I have to be doing
things wrong.

Anymore assistance would be helpful.

> The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:
>
[quoted text clipped - 12 lines]
> >I am the owner of two mailboxes in Outlook 2003. I want to see the contacts
> > of mailbox 2 in mailbox 1's address book. Is this possible?

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Sue Mosher [MVP-Outlook] - 12 Oct 2005 22:52 GMT

In the settings for the Exchange server, replace the name of the other with your own name.

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> Sue,
> Thank you for your assitance... however, I'm stuck. When I get to step 4, I
[quoted text clipped - 24 lines]
>> >I am the owner of two mailboxes in Outlook 2003. I want to see the contacts
>> > of mailbox 2 in mailbox 1's address book. Is this possible?

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