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MS Office Forum / Outlook / Contacts / October 2005Mail merge labels Outlook 2003
I am trying to produce a list of labels in Outlook 2003 contacts using Mail Merge, which I used to do frequently in previous version of Outlook without problem. However, now when I reach the Mail Merge Helper screen, the option at the bottom to Merge (in Merge data with document) is not available to me, so i can neither select the fields i want to include in the label, nor complete the merge itself. Therefore how to i print a group of contact addresses as labels? You should be using the mail merge toolbar for this, not the Mail Merge Helper. Should be self explanatory there. -- Russ Valentine [MVP-Outlook] > I am trying to produce a list of labels in Outlook 2003 contacts using Mail > Merge, which I used to do frequently in previous version of Outlook without [quoted text clipped - 4 lines] > the merge itself. > Therefore how to i print a group of contact addresses as labels? And where to i find them ail merge toolbar? It doesn't seem to be an option in View, Toolbars > You should be using the mail merge toolbar for this, not the Mail Merge > Helper. Should be self explanatory there. [quoted text clipped - 11 lines] > > the merge itself. > > Therefore how to i print a group of contact addresses as labels? And where to I find the mail merge toolbar, it doesn't seem to be an option in View, Toolbars > You should be using the mail merge toolbar for this, not the Mail Merge > Helper. Should be self explanatory there. [quoted text clipped - 11 lines] > > the merge itself. > > Therefore how to i print a group of contact addresses as labels? Yes it is. I trust you are using a compatible version of Word.  SignatureRuss Valentine [MVP-Outlook] > And where to I find the mail merge toolbar, it doesn't seem to be an > option [quoted text clipped - 18 lines] >> > the merge itself. >> > Therefore how to i print a group of contact addresses as labels? Have figured out that you must have meant to start the Mail Merge in Outlook, but when Word opens up to close down the Helper and use the Mail Merge toolbar. I am thus doing this to select my label type, insert an address block and then propagate labels. However when i then try and produce the labels i get only blank pages. I have tried the View Merged DAta button, the Merge to New Document and Merge to Printer. What step am i missing out? > Yes it is. > I trust you are using a compatible version of Word. [quoted text clipped - 20 lines] > >> > the merge itself. > >> > Therefore how to i print a group of contact addresses as labels? List how you are constructing the merge. Are you starting the merge from the correct Outlook folder? -- Russ Valentine [MVP-Outlook] > Have figured out that you must have meant to start the Mail Merge in Outlook, > but when Word opens up to close down the Helper and use the Mail Merge [quoted text clipped - 33 lines] > > >> > the merge itself. > > >> > Therefore how to i print a group of contact addresses as labels? In outlook contacts (with only those contacts i want to print labels for selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens, with a window about Setup, I click OK, the Mail Merge Helper opens, I close it down using the x in the top right hand corner, and use the Mail Merge toolbar as outlined below. > List how you are constructing the merge. > Are you starting the merge from the correct Outlook folder? [quoted text clipped - 44 lines] > > > >> > the merge itself. > > > >> > Therefore how to i print a group of contact addresses as labels? No. I asked how you constructed the merge. List the merge fields you used. -- Russ Valentine [MVP-Outlook] > In outlook contacts (with only those contacts i want to print labels for > selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens, [quoted text clipped - 50 lines] > > > > >> > the merge itself. > > > > >> > Therefore how to i print a group of contact addresses as labels? From Contacts I am selecting only those fields in "current view" which is name and address in this case. Using the Word Mail Merge toolbar I am inserting an Address Block with name, company name and postal address. If this doesn't give you the information you need to help me then perhaps you could try and explain the question in greater detail. > No. I asked how you constructed the merge. > List the merge fields you used. [quoted text clipped - 67 lines] > > > > > >> > Therefore how to i print a group of contact addresses as > labels? Try using "all fields" and parse your address elements individually from Outlook's fields instead of using an Address Block. SignatureRuss Valentine [MVP-Outlook] > From Contacts I am selecting only those fields in "current view" which is > name and address in this case. [quoted text clipped - 85 lines] >> > > > > >> > Therefore how to i print a group of contact addresses as >> labels? OK that works in principle thanks (whats the point of having all these shortcuts like Mail Merge helpers and Address Blocks if they don't work?!!!). However, I should have around 5 pages of labels but only the first page is producing. When i propagate labels the first page fills with blanks, then when i go to view labels only those labels fill with addresses. Presumably i have to produce more pages at the propagation stage somehow? > Try using "all fields" and parse your address elements individually from > Outlook's fields instead of using an Address Block. [quoted text clipped - 87 lines] > >> > > > > >> > Therefore how to i print a group of contact addresses as > >> labels? Depends on what you were selecting. When you start the merge from Outlook it is best to use Outlook's fields. In Outlook/Word 2002/2003 there is an extra step required to create mailing labels. Instructions here: http://support.microsoft.com/?kbid=284401 SignatureRuss Valentine [MVP-Outlook] > OK that works in principle thanks (whats the point of having all these > shortcuts like Mail Merge helpers and Address Blocks if they don't [quoted text clipped - 106 lines] >> >> > > > > >> > Therefore how to i print a group of contact addresses as >> >> labels? |
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