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MS Office Forum / Outlook / Contacts / October 2005Virtual contact list folders and composing Distribution Lists
Outlook 2003 permits multiple personal contact lists, but they work by being 'moved' from the main list, Contacts. The tool we need is to have 'virtual folders' that are really views into the master 'main' Contact list. So a contact can be multiply represented in various groups, but stored and updated in only one place. For this reason, I have long used Categories for my one list, and filtered as required. It's a pity that a category filter isn't supplied with the Distribution List maintenance dialog, and that 'drag-and-drop' from a filtered selection to such a distribution list doesn't work. One must wonder why you even need a DL if you are using Categories.  SignatureRuss Valentine [MVP-Outlook] > Outlook 2003 permits multiple personal contact lists, but they work by > being [quoted text clipped - 21 lines] > > http://www.microsoft.com/office/community/en-us/default.mspx?mid=65b6656d-77f2-4 7c3-a827-0ece582b40bc&dg=microsoft.public.outlook.contacts Different benefits for different tasks. When browsing to identify a contact from within a group, Category is useful as a view selector. But it's not convenient to "send to all" from such a view. A distribution list is useful for entry on the "To:" subject line of a mail composition window. Failing that, if there were a Category filter for the Address Book name finder I'd be happy enough. > One must wonder why you even need a DL if you are using Categories. > > Outlook 2003 permits multiple personal contact lists, but they work by [quoted text clipped - 22 lines] > > > > http://www.microsoft.com/office/community/en-us/default.mspx?mid=65b6656d-77f2-4 7c3-a827-0ece582b40bc&dg=microsoft.public.outlook.contacts > Different benefits for different tasks. > When browsing to identify a contact from within a group, Category is > useful as a view selector. > But it's not convenient to "send to all" from such a view. So, selecting the category and clicking Actions>New Message to Contact isn't easy enough? SignatureBrian Tillman As Brian says, it's pretty darn easy to send to a Category, and far more reliable than using a DL. SignatureRuss Valentine [MVP-Outlook] > Different benefits for different tasks. > When browsing to identify a contact from within a group, Category is [quoted text clipped - 36 lines] >> > >> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=65b6656d-77f2-4 7c3-a827-0ece582b40bc&dg=microsoft.public.outlook.contacts |
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