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Xetec - 01 Nov 2005 20:00 GMT

Can someone tell me how to do this? I create a distribution list and add
names to it. I would like to send email to the distribution list and only
have the distribution list name show up in the To box after the email is sent
out.

What happens is that when I create an email and add the distribution list is
shows the name in the To box. But when the email is sent out, all the
recipients show the entire email list and not the distribution list name.

This gets very annoying when the company list is large. I have not figured
out how to get this to work right?

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Vince Averello [MVP-Outlook] - 01 Nov 2005 20:14 GMT

Put the list in the BCC (Blind Carbon Copy) field to hide things from
recipients.

> Can someone tell me how to do this? I create a distribution list and add
> names to it. I would like to send email to the distribution list and only
[quoted text clipped - 10 lines]
> figured
> out how to get this to work right?

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Xetec - 01 Nov 2005 20:38 GMT

Decent work around, however when that is done, the recipients To: address is
blank instead of showing the Distribution list name only. This option does
solve the possible huge list from showing, but it doesn't totally solve the
issue. I'd still like to have the distribution list name in the To: location
for the recipents, that way it doesn't look like a spam message.

Any other ideas on a solution? Thanks for your help.

> Put the list in the BCC (Blind Carbon Copy) field to hide things from
> recipients.
[quoted text clipped - 13 lines]
> > figured
> > out how to get this to work right?

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Vince Averello [MVP-Outlook] - 01 Nov 2005 20:51 GMT

Create a contact with the distribution list name and put that contact in the
To field

> Decent work around, however when that is done, the recipients To: address
> is
[quoted text clipped - 7 lines]
>
> Any other ideas on a solution? Thanks for your help.

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Xetec - 01 Nov 2005 21:36 GMT

Ok now when I try this, I am forced to create a user contact name with email
address. Is there a way to create a name without a email address since the
distribution list is in the Bcc? To get this to work it seems like
Microsoft could have just made a checkmark to list the distribution list name
only. So I am still in search of a solution to just show the distribution
list name. Even after creation of a contact it shows the email address in
the To: location. Could there be another solution here?

More help would be appreciated. Thanks.

> Create a contact with the distribution list name and put that contact in the
> To field
[quoted text clipped - 10 lines]
> >
> > Any other ideas on a solution? Thanks for your help.

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Brian Tillman - 01 Nov 2005 22:12 GMT

> Ok now when I try this, I am forced to create a user contact name
> with email address. Is there a way to create a name without a email
> address since the distribution list is in the Bcc?

No. Just specify your own address for the contact you're creating.
ALternatively, you can use mail merge and then each person would see the
message as being addressed directly to him or her.

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Brian Tillman

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