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MS Office Forum / Outlook / Contacts / November 2005Outlook Contact File Name/Location
I want to copy my Outlook Contacts file so I can transfer it to another computer but can't find it. What is its name and location?  SignatureBill All the items in Outlook are stored in a pst file which is a hidden file located in the user profile under Document and Settings. You will need to turn on "Show Hidden Files and Folders" from Control Panel || Folder Options || View Tab. If you do a Search for it and are using Windows XP you will need to go into Advanced Search Properties and ensure that the option to search hidden files and folders are checked. Another way to copy the data is to use the File || Import/Export command in Outlook and export the Contact folder to a file format. Be warned that posters to this group are advising that exporting (and importing) to/from a pst file can cause data loss/corruption. What ever format you decide on can be imported into Outlook on the new machine or in the case of a pst file you can use File || Open || Outlook Data File (Personal Folder File) and then use drag and drop to move items. >I want to copy my Outlook Contacts file so I can transfer it to another > computer but can't find it. What is its name and location? > I want to copy my Outlook Contacts file so I can transfer it to > another computer but can't find it. What is its name and location? http://www.howto-outlook.com/howto/backupandrestore.htm SignatureBrian Tillman With the help of Noel and Brian, I was able to locate and copy the appropriate files on my laptop, copy them and past then into desktop. Unfortunately, I assume because of different Office versions, the files weren't recognized and Outlook couldn't run them on the desktop. The laptop version is Outlook 2003 (11.6568.6568) SP2 and the desktop is Outlook 2002 (10.6515.6735) SP3. I know how to export as a csv file but there is a lot of work involved in this approach because fax numbers are transmitted as cell phone numbers, etc. Is there a way to get the laptop to produce a pst file that the desktop would recognize? SignatureBill > I want to copy my Outlook Contacts file so I can transfer it to another > computer but can't find it. What is its name and location? That was rather important information you left out, wasn't it? Exporting is never a good way to transfer Outlook data. In Outlook 2003 you must create an Outlook Data File in "Outlook 97-2002" format, copy your data into that file, then open it in your older version to retrieve that data. SignatureRuss Valentine [MVP-Outlook] > With the help of Noel and Brian, I was able to locate and copy the > appropriate files on my laptop, copy them and past then into desktop. [quoted text clipped - 11 lines] >> I want to copy my Outlook Contacts file so I can transfer it to another >> computer but can't find it. What is its name and location? Thanks Russ, but how do you create the file in Outlook 97-2002? Sorry for the ignorance but I am relatively new to Outlook and it doesn't seem to work like other MS products in this regard. SignatureBill > That was rather important information you left out, wasn't it? Exporting is > never a good way to transfer Outlook data. In Outlook 2003 you must create [quoted text clipped - 15 lines] > >> I want to copy my Outlook Contacts file so I can transfer it to another > >> computer but can't find it. What is its name and location? Right where you would expect: File > New > Outlook Data File... SignatureRuss Valentine [MVP-Outlook] > Thanks Russ, but how do you create the file in Outlook 97-2002? Sorry for > the ignorance but I am relatively new to Outlook and it doesn't seem to [quoted text clipped - 27 lines] >> >> another >> >> computer but can't find it. What is its name and location? Well, this is frustrating. I created the older version and copied it to the desktop but the contacts folder was not transferred. I have now deleted the new files and put the desktop back to its orginal condition but I am disappointed that you can't move the contacts information form one computer to the other as the csv approach is very time consuming. I guess what I want to do is just not possible. SignatureBill > Right where you would expect: > File > New > Outlook Data File... [quoted text clipped - 29 lines] > >> >> another > >> >> computer but can't find it. What is its name and location? Of course its possible. This is end user error. Where you made your error is hard to tell until you tell us exactly what you did. Just create the Outlook data file and copy whatever you want into it. There is absolutely no reason you cannot copy your Contacts Folder. SignatureRuss Valentine [MVP-Outlook] > Well, this is frustrating. I created the older version and copied it to > the [quoted text clipped - 49 lines] >> >> >> another >> >> >> computer but can't find it. What is its name and location? > Well, this is frustrating. I created the older version and copied it > to the desktop but the contacts folder was not transferred. Just creating a new PST doesn't transfer anything. In Outlook, after creating the new PST in the Ol 2002 format, right-click your calendar and choose Copy. Specify the new PST as the destination. Do with with every folder. When done, close the new PST with right-click>Close and close Outlook. You can then transfer that PST to the other PC. SignatureBrian Tillman Thanks Brian, I have accomplished what I wanted to do with your help. Interestingly, selecting all contacts and right clicking doesn't work nor does right clicking the contact bar but it does work in the listing of files at the top left. I had tried the other approaches earlier but after your message searched for another way. Mission accomplished. Thanks again. SignatureBill > > Well, this is frustrating. I created the older version and copied it > > to the desktop but the contacts folder was not transferred. [quoted text clipped - 4 lines] > folder. When done, close the new PST with right-click>Close and close > Outlook. You can then transfer that PST to the other PC. |
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