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MS Office Forum / Outlook / Contacts / November 2005

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Is there a way to create a rosterin word from your contacts list?

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brownie leader - 04 Nov 2005 18:56 GMT
I want to create a check off list and rosters for parents of my brownie troop
using word from my contacts.  Is there a way to do that?  Help just returned
info on how to make mailing lists.
Russ Valentine [MVP-Outlook] - 04 Nov 2005 21:39 GMT
You can create any type of list you want with a mail merge. Outlook uses
Word for performing mail merge functions such as Form Letters, mailing
labels, envelopes, and fax or email merges. For an overview of these
functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

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Russ Valentine
[MVP-Outlook]

>I want to create a check off list and rosters for parents of my brownie
>troop
> using word from my contacts.  Is there a way to do that?  Help just
> returned
> info on how to make mailing lists.
brownie leader - 10 Nov 2005 14:22 GMT
Isn't there a quicker way??  I have the look of what I want in the contacts
view.  I just want to copy the very same thing over to word.  Setting up a
merge file seems like a lot more work and time consuming.  When I try to copy
the contact rows and paste into word I get a bunch of contact icons instead.

> You can create any type of list you want with a mail merge. Outlook uses
> Word for performing mail merge functions such as Form Letters, mailing
[quoted text clipped - 9 lines]
> > returned
> > info on how to make mailing lists.
brownie leader - 10 Nov 2005 14:55 GMT
Here's a follow on question to the whole merge thing...  I am attempting to
do the merge and I am finding that merge wizard is not passing on the
category field or the children fields.  Key fields for me in searching and
creating my checklist for my parents and co-leaders.  Is there a way to get
the program to view all the fields in the field selector instead of just the
ones they they think I need (most of those I don't use at all.)  Very
frustrating.

> I want to create a check off list and rosters for parents of my brownie troop
> using word from my contacts.  Is there a way to do that?  Help just returned
> info on how to make mailing lists.
Sue Mosher [MVP-Outlook] - 10 Nov 2005 15:54 GMT
Don't try to use the query in Word to select your contacts, especially if you're doing it by category. Instead, either use the By Category view in Outlooik or create a custom filtered view that shows the contacts you want to use. In Outlook, select the contacts you want to merge, choose Tools | Mail Merge.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> Here's a follow on question to the whole merge thing...  I am attempting to
> do the merge and I am finding that merge wizard is not passing on the
[quoted text clipped - 3 lines]
> ones they they think I need (most of those I don't use at all.)  Very
> frustrating.
 
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