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MS Office Forum / Outlook / Contacts / November 2005Mail merge address book to address labels
I am trying to print labels from my address book. The address book was initially set up on W98 but we now have XP. Last year, before upgrade, I could do this but now it will not let me. I get as far as selecting merge from Outlook Address Book but then nothing happens. Any suggestions please? Thanks I discovered "the hard way" that MS Word 2003 takes a LONG time to begin the merge process from Outlook 2003. I have ~1300 names in my Contacts folder and about 2000 names in the subfolders. It also takes almost three minutes to display the Folders window after selecting the Outlook Profile. Once the Folder is selected, it takes about 1-2 minutes to merge the addresses with your document. Initially, being impatient, I closed down MS Word after the first few minutes. Depending on the size of your Contacts folder, it may take more time to complete the merge process. > I am trying to print labels from my address book. The address book was > initially set up on W98 but we now have XP. [quoted text clipped - 4 lines] > > Thanks Thanks for that. The options for which address book to use comes up quickly. I get the warning about the info coming from a trusted site. Once I select Outlook Express, I click on ok, then wait.... Nothing else has happened after about 30 minutes. Did yours fire up in the end? Any other suggestions, please? Thanks very much > I discovered "the hard way" that MS Word 2003 takes a LONG time to begin the > merge process from Outlook 2003. I have ~1300 names in my Contacts folder [quoted text clipped - 13 lines] > > > > Thanks Why would you select Outlook Express? You can't do mail merges to OE.  SignatureRuss Valentine [MVP-Outlook] > Thanks for that. The options for which address book to use comes up > quickly. [quoted text clipped - 30 lines] >> > >> > Thanks So what can I do? > Why would you select Outlook Express? You can't do mail merges to OE. > > Thanks for that. The options for which address book to use comes up [quoted text clipped - 31 lines] > >> > > >> > Thanks Because you are using Outlook Express(OE), the underlying OE database is not compatible with Microsoft Word. That fact is explained in the Knowledge Base article at: http://support.microsoft.com/default.aspx?scid=kb;en-us;811380 The article explains how to export your OE Contact database so it can be used by Word, but it is a "klutzy" solution at best. If you already have the MS Office suite with MS Word, I recommend you convert your Outlook Express to Outlook and import all your contacts to Outlook. From there, creating mailing labels is a bit more straightforward. > Thanks for that. The options for which address book to use comes up quickly. > I get the warning about the info coming from a trusted site. Once I select [quoted text clipped - 19 lines] > > > > > > Thanks What does the operating system have to do with it? You don't merge to the Outlook Address Book. You merge to Contacts. Have you read the instructions on how to do a mail merge in the Help files or here? http://www.slipstick.com/contacts/printlabel.htm http://www.outlook-tips.net/howto/mailmerge.htm http://office.microsoft.com/en-us/assistance/HA011186361033.aspx SignatureRuss Valentine [MVP-Outlook] >I am trying to print labels from my address book. The address book was > initially set up on W98 but we now have XP. [quoted text clipped - 6 lines] > > Thanks I thought that the operating system might by relevant. I am trying to get the data from Outlook Address Book to word/works. I have read the instructions but they all state to open the address book then click on Tools then Mail Merge. My Tools does not have a Mail Merge option in the drop down menu. Thanks for your help > What does the operating system have to do with it? > You don't merge to the Outlook Address Book. You merge to Contacts. [quoted text clipped - 13 lines] > > > > Thanks From your other posts, I am guessing you don't mean the Outlook Address Book at all. You're talking about the Windows Address Book used by Outlook Express. You have to be using Outlook to do a mail merge to your existing Contacts. Otherwise you'd have to create a separate data source for your recipients (like an Excel file or a Word Table) to which you can do the merge from Word. Read the articles I posted. SignatureRuss Valentine [MVP-Outlook] >I thought that the operating system might by relevant. I am trying to get >the [quoted text clipped - 22 lines] >> > >> > Thanks |
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