populate inbox email addresses from contact info

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jnite - 17 Nov 2005 15:12 GMT

When I add a name and e-mail address in my "contacts" how do I get it to
automatically populate the Inbox name and e-mail? Currently I am double
entering in both locations.

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Brian Tillman - 17 Nov 2005 15:33 GMT

> When I add a name and e-mail address in my "contacts" how do I get it
> to automatically populate the Inbox name and e-mail? Currently I am
> double entering in both locations.

What do you mean by "populating the Inbox name and e-mail"? Describe what
you are doing in exact detail. Include you r Outlook version.

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Brian Tillman

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jnite - 17 Nov 2005 16:20 GMT

Thanks for your prompt reponse.
I am using Outlook 2000.
In my Outlook Folder List I have both Contacts and Inbox. I enter names,
addresses, email addresses etc into my "Contacts". When I add this
information to the contacts section it does not also add the same name and
email address to my "Inbox" e-mail list. When I send emails, I go to my
"Inbox" click on "New" and the email template comes up. Although I may have
the contact info in "Contacts" I have to re-enter it into "Inbox". I then
click on "To" and a list of my e-mail names and addresses comes up.

If I initiate an e-mail from "Contacts" via actions the contact name isn't
in the To field just their e-mail name.

What I'm trying to do is enter the name and e-mail once and have it become
available in both the "Contacts" and "Inbox" section.

> > When I add a name and e-mail address in my "contacts" how do I get it
> > to automatically populate the Inbox name and e-mail? Currently I am
> > double entering in both locations.
>
> What do you mean by "populating the Inbox name and e-mail"? Describe what
> you are doing in exact detail. Include you r Outlook version.

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Brian Tillman - 17 Nov 2005 21:40 GMT

> I am using Outlook 2000.
> In my Outlook Folder List I have both Contacts and Inbox. I enter
> names, addresses, email addresses etc into my "Contacts". When I add
> this information to the contacts section it does not also add the
> same name and email address to my "Inbox" e-mail list.

I still don't know what you mean by an "Inbox e-mail list". Are you
referring, perhaps to the Address Book, the window that opens when you click
To i a compose window?

> When I send
> emails, I go to my "Inbox" click on "New" and the email template
> comes up. Although I may have the contact info in "Contacts" I have
> to re-enter it into "Inbox". I then click on "To" and a list of my
> e-mail names and addresses comes up.

If you start a new message, the To field isn't supposed to have any
contents. You click To and find the contact there. Selecting it and
clicking the To button in the Address Book window then adds it to the To
line in the compose window. Do you expect another series of events?

> If I initiate an e-mail from "Contacts" via actions the contact name
> isn't in the To field just their e-mail name.

What should appear in the To field is the display name of the contact. This
is usually their email address in Outlook 2000. If you would like to see
something else, open their contact record and double-click their e-mail
address. This should produce a dialogue window that allows you to change
the display name to whatever you'd like to see then you add the contact to
the To line.

> What I'm trying to do is enter the name and e-mail once and have it
> become available in both the "Contacts" and "Inbox" section.

Entering a contact in the Contacts folder DOES make it available in the
address book, if the Outlook Address Book service is correctly configured.
Whether you have control over that, though, is dependent on whther you're
using Outlook in Internet Mail Only mode or Corporate/Workgroup mode.
Help>About will tell you which you're using.

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Brian Tillman

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