Married couples with seperate contact entries in a mail merge

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Lippy Pantaloons - 29 Nov 2005 19:05 GMT

I am using Outlook mail merge to create holiday mailing labels. I have
seperate Outlook Contact entries for my married friends, one for the husband
and one for the wife, since they have unique cell phone and e-mail data.
However, I only need to generate one mailing label for the couple since they
live together.

How do I do this? A standard mail merge will generate a lable for each
member of the couple and not a single lable for 'Mr. and Mrs. Smith'

Can I tweak the merge?

Can I organize couples contacts differently?

Thanks!

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Judy Gleeson MVP - Outlook - 29 Nov 2005 22:59 GMT

Select only the people you want to merge to. It's not that easy! Try CTRL
Click the ones you want to send to? Then merge.

As an alternative, send via email and they can ALL have one from you!

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia

see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

> I am using Outlook mail merge to create holiday mailing labels. I have
> seperate Outlook Contact entries for my married friends, one for the husband
[quoted text clipped - 10 lines]
>
> Thanks!

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Lippy Pantaloons - 30 Nov 2005 18:17 GMT

The problem is that if I just select the husband, the label reads "John Doe"
off his Outlook Contact file, not "John and Jane Doe" as the card should read.

No easy answer :(

> Select only the people you want to merge to. It's not that easy! Try CTRL
> Click the ones you want to send to? Then merge.
[quoted text clipped - 25 lines]
> >
> > Thanks!

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Trevor B. Russell - 02 Dec 2005 11:08 GMT

You could create a third entry with just both names and the address in. Add
a category of 'Envelopes' or something like that and just add those addreses
to this category that you need.

Haven't tried it, but just thought it might work as I was reading the
conversation.

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Lippy Pantaloons - 06 Dec 2005 14:47 GMT

Good idea - by keeping them in a seperate folder it should help.

I was also thinking of creating a custom field called "Holiday Mailier' and
put 'Mr. and Mrs. Jane Doe' in the field. Then create a custom mail merge
that uses that field instead of contact name for the envelope.

Ga! Wish this was easy :)

> You could create a third entry with just both names and the address in. Add
> a category of 'Envelopes' or something like that and just add those addreses
> to this category that you need.
>
> Haven't tried it, but just thought it might work as I was reading the
> conversation.

Reply to this Message