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MS Office Forum / Outlook / Contacts / November 2005

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Distribution List - Fax #'s displaying

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STORM - 29 Nov 2005 21:56 GMT
Could somebody explain to me why Fax #'s show up in the email address column
when I am selecting members for a distribution list?  I did not have this
problem with outlook 2000, and now that I am using 2002 (SP3).  I have
searched and searched for a way to disable the fax number from showing up in
the email address column, but damned if I can find it!!  I appreciate the
help - my life would take on a whole new meaning....not having to search
through 800 contacts!
Russ Valentine [MVP-Outlook] - 29 Nov 2005 22:17 GMT
You don't read posts before posting, do you?
Explained here daily.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

Signature

Russ Valentine
[MVP-Outlook]

> Could somebody explain to me why Fax #'s show up in the email address
> column
[quoted text clipped - 5 lines]
> help - my life would take on a whole new meaning....not having to search
> through 800 contacts!
STORM - 29 Nov 2005 22:53 GMT
Yes, I do.  None of your explanations make any sense.  I've read many of your
posts, and you come across as a sly mofo who thinks he knows everything.  Get
a job.

> You don't read posts before posting, do you?
> Explained here daily.
[quoted text clipped - 23 lines]
> > help - my life would take on a whole new meaning....not having to search
> > through 800 contacts!
STORM - 29 Nov 2005 23:03 GMT
By the way, I figured it out on my own.

> Yes, I do.  None of your explanations make any sense.  I've read many of your
> posts, and you come across as a sly mofo who thinks he knows everything.  Get
[quoted text clipped - 27 lines]
> > > help - my life would take on a whole new meaning....not having to search
> > > through 800 contacts!
Brian Tillman - 30 Nov 2005 19:06 GMT
> By the way, I figured it out on my own.

So, what was your solution?
Signature

Brian Tillman

Russ Valentine [MVP-Outlook] - 29 Nov 2005 23:04 GMT
I have a job.
If you can tell me what part of my post you do not understand, I'll be happy
to try to clarify it. I don't know how to explain it any more clearly than I
have.
Signature

Russ Valentine
[MVP-Outlook]

> Yes, I do.  None of your explanations make any sense.  I've read many of
> your
[quoted text clipped - 37 lines]
>> > search
>> > through 800 contacts!
agorlach@gmail.com - 30 Nov 2005 13:25 GMT
Hi Russ,

can you include MAPILab Toolbox for Outlook to your answer template? ;)

http://www.mapilab.com/outlook/toolbox/

It also have "Hide Fax Numbers" addin, and it have 13 other tools (15
in the next version). It also have free 30-days trial with free
download, and it have 3 interface languages: English, German and
Russian.

Thank you,
Alexander

> You don't read posts before posting, do you?
> Explained here daily.
[quoted text clipped - 26 lines]
> > help - my life would take on a whole new meaning....not having to search
> > through 800 contacts!
Russ Valentine [MVP-Outlook] - 30 Nov 2005 14:09 GMT
Sure. Glad to have the info.
Signature

Russ Valentine
[MVP-Outlook]

> Hi Russ,
>
[quoted text clipped - 48 lines]
>> > search
>> > through 800 contacts!
 
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