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MS Office Forum / Outlook / Contacts / December 2005Salutation field in Outlook Contacts
Mailmerge: Dear "Rick & Becky" I want to mailmerge personal letters. My contact list has lots of couples. I want the envelope to say Mr & Mrs Richard Smith I want the letter to say Dear Rick & Becky In the old days (20 years ago) I used a salutation field I haven't found one in Outlook 2003 Contacts. Does this just plain not exist? What is the normal field used to do this? How does this relate to Greetingfield? I know I'm either blind or something doesn't exist - it is so so hard to find information about things that don't exist.... THANKS! Mailmerges are constructed in Word, not Outlook. All Outlook does is serve as a database for name and address elements. You would need to have both the formal and informal names stored in Outlook fields to do this. The rest of the information you would need to ask in a Word group or consult one of the many web based tutorials on mail merges. There are a lot. A few I know about are here: http://www.slipstick.com/contacts/printlabel.htm http://www.outlook-tips.net/howto/mailmerge.htm http://office.microsoft.com/en-us/assistance/HA011186361033.aspx  SignatureRuss Valentine [MVP-Outlook] > Mailmerge: Dear "Rick & Becky" > [quoted text clipped - 12 lines] > find information about things that don't exist.... > THANKS! LOL! And what name did Outlook give this "informal name" in its contact list? Is there one, or do I have to "borrow" another? Great job in ducking my question! > Mailmerges are constructed in Word, not Outlook. All Outlook does is serve > as a database for name and address elements. You would need to have both the [quoted text clipped - 21 lines] > > find information about things that don't exist.... > > THANKS! I didn't duck your question. You asked in the wrong group. Outlook has a field called "Nickname." Do you not see it? It also has 4 User defined fields you can use as you wish. SignatureRuss Valentine [MVP-Outlook] > LOL! > And what name did Outlook give this "informal name" in its contact list? [quoted text clipped - 32 lines] >> > find information about things that don't exist.... >> > THANKS! Yes! "Nickname" can work! (I'm dancing all around on the top of my doggie house!) Russ, I did ask in the right forum. Before your time every database had a field called "salutation" for the field which would be used for "Dear ________" Microsoft made a consious choice not to use that field in outlook. Instead it chose to construct a field and currently they call it "greetingline" (in word mailmerges). They also choose to remove "salutation" from their vocabulary. Your answer pointed me to the field that has been eluding me for a year. Now I can choose to use that field, or choose a field that shows up on "General" You have empowered me. THANKS! P.S. I googled: "nickname mailmerge microsoft" - found almost nothing to make me feel like this is on MS's radar as a real solution - and also found http://support.microsoft.com/?scid=kb;en-us;818851&spid=2488&sid=global "The following are the Outlook Contact fields that are not available in a Word mail merge:" Nickname was on the list. Take a look yourself. Microsoft has no provision for word/outlook to do such a basic task as a personalized greeting. It is to late for this years christmas letter, but Thanks for the start to a good work-around. > I didn't duck your question. You asked in the wrong group. > Outlook has a field called "Nickname." Do you not see it? [quoted text clipped - 35 lines] > >> > find information about things that don't exist.... > >> > THANKS! Interesting. I don't remember any version of Outlook that included a salutation field in the Contact Record. Letter Wizards and Envelope Wizards do, but they are all Word based, not Outlook. SignatureRuss Valentine [MVP-Outlook] > Yes! > "Nickname" can work! [quoted text clipped - 71 lines] >> >> > find information about things that don't exist.... >> >> > THANKS! Good observation! I've been doing mail-merges since 1984. Predates both word and outlook. Yes, it was ugly to switch as many times as I have in the last 20 years. You got me running, THANKS > Interesting. I don't remember any version of Outlook that included a > salutation field in the Contact Record. Letter Wizards and Envelope Wizards [quoted text clipped - 74 lines] > >> >> > find information about things that don't exist.... > >> >> > THANKS! |
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