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MS Office Forum / Outlook / Contacts / December 2005

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Show this folder as an email address book

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Scott - 21 Dec 2005 17:22 GMT
The option to "Show this folder as an email address book" (or the associated
tab) is not available on Contacts that are shared from others. How can I have
a Shared Contacts list show up in my email address book? TIA
Sue Mosher [MVP-Outlook] - 21 Dec 2005 20:44 GMT
The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> The option to "Show this folder as an email address book" (or the associated
> tab) is not available on Contacts that are shared from others. How can I have
> a Shared Contacts list show up in my email address book? TIA
Scott - 21 Dec 2005 21:12 GMT
Sue,

I found your post on another website (it looked quite similar :) ) I thank
you for your time in posting this message.

Scott

> The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:
>
[quoted text clipped - 13 lines]
> > tab) is not available on Contacts that are shared from others. How can I have
> > a Shared Contacts list show up in my email address book? TIA
 
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