Printing Address Book

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Judy - 23 Dec 2005 22:18 GMT

I'm so confused. Cannot manage to print a simple phone book sort of document
that shows a few names, addresses and phone numbers.

I'm not particular about format for the current need, just need a few bits
of info on a sheet of paper.

The directions at MS Office Assistance walk me through setting up the fields
(Contacts>View>Arrange by>Current View>Customize Current view>Fields),
HOWEVER, then the directions say to click Print on the File menu and "in the
Print style box, click Card Style, Small Booklet Style, or Medium Booklet
Style." None of those choices is available. I get a choice between table and
memo style. Either choice prints EVERY available field heading. A very
confusing document!

Any suggestions?

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Russ Valentine [MVP-Outlook] - 23 Dec 2005 23:06 GMT

Most of us use mail merges to customize our printouts. Works far better.
http://www.slipstick.com/contacts/print.htm

Signature

Russ Valentine
[MVP-Outlook]

> I'm so confused. Cannot manage to print a simple phone book sort of
> document that shows a few names, addresses and phone numbers.
[quoted text clipped - 11 lines]
>
> Any suggestions?

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Judy - 24 Dec 2005 22:55 GMT

Thanks, you're probably right about setting up a simple mail merge.

I did find the "Card Style, Small Booklet, Medium Booklet choices, but only
from within Address Card view. Is there a way to select contacts by category
and THEN get them to print in that Card Style, Small Booklet, Medium Booklet
format?

Seems so unnecessarily difficult, no? Or maybe I'm just a dinosaur, clinging
to paper documents.

> Most of us use mail merges to customize our printouts. Works far better.
> http://www.slipstick.com/contacts/print.htm
[quoted text clipped - 13 lines]
>>
>> Any suggestions?

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Russ Valentine [MVP-Outlook] - 28 Dec 2005 12:35 GMT

No. Those print styles are only available. in those views. If you grouped
your Contacts by folders you could do what you want.

Signature

Russ Valentine
[MVP-Outlook]

> Thanks, you're probably right about setting up a simple mail merge.
>
[quoted text clipped - 23 lines]
>>>
>>> Any suggestions?

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Sue Mosher [MVP-Outlook] - 24 Dec 2005 00:16 GMT

The print style options you will see depend on what view you've applied. Sounds like you have Outlook set to display a table view. So, either choose the Table style or switch to the Address Cards view and choose a booklet style.

Signature

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> I'm so confused. Cannot manage to print a simple phone book sort of document
> that shows a few names, addresses and phone numbers.
[quoted text clipped - 11 lines]
>
> Any suggestions?

Reply to this Message