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MS Office Forum / Outlook / Contacts / December 2005orgainize address book
I am trying to organize my outlook addressbook into groups or categories. How do I do that efficiently? You can't really organize the address book but you can organize the contacts folder. We don't recommend using separate folders, but rather use categories and custom views to group contacts. >I am trying to organize my outlook addressbook into groups or categories. >How > do I do that efficiently? Thank you Diane, If I understand you, I cannot group contacts but I can assign a category to each in order to group them under a specific category. Is that right. ie friends, family,acquaintances etc. Then can I send a e-mail to that category in a mass mailing? RD > You can't really organize the address book but you can organize the contacts > folder. We don't recommend using separate folders, but rather use categories [quoted text clipped - 3 lines] > >How > > do I do that efficiently? correct. We call that a dynamic distribution list. You *can* create standard distribution lists too - but dynamic ones tend to be easier, especially if people come and go or change addresses often. Look on the New button for Distribution list to make a standard DL. > Thank you Diane, > If I understand you, I cannot group contacts but I can assign a category [quoted text clipped - 15 lines] >> >How >> > do I do that efficiently? Thanks Diane, So if I go to the New button and then Distribution list, I then can customize the various distribution lists. Is that right? If I would like to not have people on the list know they are one of many geting the letter how can I illiminate the list of other people so it will seem more personal ? Thank you, Rd > correct. We call that a dynamic distribution list. You *can* create standard > distribution lists too - but dynamic ones tend to be easier, especially if [quoted text clipped - 20 lines] > >> >How > >> > do I do that efficiently? |
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