Sharing Contact between different profiles

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JonB - 28 Dec 2005 21:22 GMT

I have a laptop with 2 profiles on it, a work one and a personal one. I would
like to combine the contacts I have in one profile with those in the other
but I'm not bothered which way round I do this. Could someone tell me how to
do this if it is possible.

NB my personal profile is nominated as Administrator of the machine so there
can be more flexibility within this profile to cut & paste files between
profiles.

Many thanks in advance

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Russ Valentine [MVP-Outlook] - 28 Dec 2005 23:43 GMT

You must at least state in what type of information store these Contacts
reside: Exchange mailboxes or PST files?
You can easily open any data file you want in any profile you want to
combine Contacts.

Signature

Russ Valentine
[MVP-Outlook]

>I have a laptop with 2 profiles on it, a work one and a personal one. I
>would
[quoted text clipped - 9 lines]
>
> Many thanks in advance

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JonB - 29 Dec 2005 10:36 GMT

> You must at least state in what type of information store these Contacts
> reside: Exchange mailboxes or PST files?

PST I think. How do I check?

> You can easily open any data file you want in any profile you want to
> combine Contacts.

HOW?!! If I knew how to do this I wouldn't have asked the question in the
first place!

> >I have a laptop with 2 profiles on it, a work one and a personal one. I
> >would
[quoted text clipped - 9 lines]
> >
> > Many thanks in advance

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Russ Valentine [MVP-Outlook] - 29 Dec 2005 12:22 GMT

File > Open > Outlook Data File...
Copy the information you want to combine from one file to the other.

Signature

Russ Valentine
[MVP-Outlook]

>
>> You must at least state in what type of information store these Contacts
[quoted text clipped - 24 lines]
>> >
>> > Many thanks in advance

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JonB - 29 Dec 2005 17:12 GMT

This doesn't work because access is not allowed to the Application Data file
in the other profile that I am trying to paste into. All I can get to is a
copy of the contacts list I'm trying to copy from.

I also don't seem to be able to paste into an existing contacts list. When I
try to copy & paste from the contact list I can get proper access too (to
test how to do this) I can only paste into a newly created contacts list, not
the existing one.

> File > Open > Outlook Data File...
> Copy the information you want to combine from one file to the other.
[quoted text clipped - 26 lines]
> >> >
> >> > Many thanks in advance

Reply to this Message

Russ Valentine [MVP-Outlook] - 29 Dec 2005 17:27 GMT

It works fine. Explain more clearly what you are doing. It is axiomatic that
you must have both your files in a location where they are accessible.
Outlook cannot do that part for you.

Signature

Russ Valentine
[MVP-Outlook]

> This doesn't work because access is not allowed to the Application Data
> file
[quoted text clipped - 43 lines]
>> >> >
>> >> > Many thanks in advance

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JonB - 29 Dec 2005 18:08 GMT

Ok. In your last post you told me said I should...

> >> File > Open > Outlook Data File...
> >> Copy the information you want to combine from one file to the other.

so from the Outlook contacts file within my personal profile that was open
at the time I went to File > Open > Outlook Data File. From there I selected
my work profile via the 'Look in' box. There are a number of items within
that overall folder, some of the icons are normally visible and some are
paler than usual. The Application Data folder is one that is paler than
normal. I believe this means some items within the folder are not available.
I then click on Application Data > Microsoft > Outlook. When I do this a data
file called backup is displayed and clicking on this opens up another copy of
the outlook file from my personal profile, not the work one.

> It works fine. Explain more clearly what you are doing. It is axiomatic that
> you must have both your files in a location where they are accessible.
[quoted text clipped - 46 lines]
> >> >> >
> >> >> > Many thanks in advance

Reply to this Message

Russ Valentine [MVP-Outlook] - 29 Dec 2005 20:34 GMT

You must identify correctly which PST file your work profile is using and
make it accessible. Where is it?
It seems you have confused the issue by not clarifying what you mean by
profiles. Outlook uses separate profiles. Any profile's PST file will be
accessible to you.
If instead, you are talking about Windows XP User profiles, then you must
figure out how to make files from one Windows profile available to another.
That is not an Outlook issue.

Signature

Russ Valentine
[MVP-Outlook]

> Ok. In your last post you told me said I should...
>
[quoted text clipped - 76 lines]
>> >> >> >
>> >> >> > Many thanks in advance

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