List contacts without email address

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chris seiter - 03 Jan 2006 17:12 GMT

We are using Outlook 2002 and 2003, and on this particular pc, 2002. What I
am trying to do is make a mailing list of all contacts that do not contain an
email address. It would be called something like "Call Only" or "Snail Mail
Only" and have contained in it all of the contacts that don't have an email
address. I used the export feature and sent the contact list to Excel, and
then sorted that list by a blank field in the email address column, and it
gave me a list of all the contacts that do not have an email address, but
this is not the solution that is desired. Every time we go to make a dis.
list it only shows those with an email address. Any ideas?

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Russ Valentine [MVP-Outlook] - 03 Jan 2006 21:59 GMT

Expected behavior. A DL can only contain electronic addresses. Why would you
put anything else in a DL?

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Russ Valentine
[MVP-Outlook]

> We are using Outlook 2002 and 2003, and on this particular pc, 2002. What
> I
[quoted text clipped - 10 lines]
> this is not the solution that is desired. Every time we go to make a dis.
> list it only shows those with an email address. Any ideas?

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chris seiter - 04 Jan 2006 14:29 GMT

That's what I told him, but he wanted a way to have all addresses without an
email address in one container. After poking around a bit in Outlook, I did
find a way; I made a sub-folder in "Contacts" called "Snail Mail", ran an
advanced search on all contacts that contained nothing in the email address
field, and moved all of the contacts to the new folder. I haven't heard if
this is what he wants yet though. Thanks for the input.

> Expected behavior. A DL can only contain electronic addresses. Why would you
> put anything else in a DL?
[quoted text clipped - 12 lines]
> > this is not the solution that is desired. Every time we go to make a dis.
> > list it only shows those with an email address. Any ideas?

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Russ Valentine [MVP-Outlook] - 04 Jan 2006 17:15 GMT

Well a DL is definitely the wrong "container."
Categories or separate Contact subfolders are the only ways to group
contacts.

Signature

Russ Valentine
[MVP-Outlook]

> That's what I told him, but he wanted a way to have all addresses without
> an
[quoted text clipped - 29 lines]
>> > dis.
>> > list it only shows those with an email address. Any ideas?

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