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MS Office Forum / Outlook / Contacts / January 2006How do I use e-mail 2 and e-mai 3 adresses in Outlook?
Outlook 2000 lets me enter up to 3 email addresses for each contact. The second and third are titled "E-mail 2" and "E-mail 3." However, there is no explanation as to how to use these additional email addresses. Just like any other: You enter them in the To: field of a message.  SignatureRuss Valentine [MVP-Outlook] > Outlook 2000 lets me enter up to 3 email addresses for each contact. The > second and third are titled "E-mail 2" and "E-mail 3." However, there is > no > explanation as to how to use these additional email addresses. I knew I could do that. My question centered on when I create a new email message and click on the TO button, my Contacts list opens (as it should). When I double click a contact, the default email address is the one used for the message. I wanted to know how to invoke the second or third email address without changing the default. I think I just figured it out. Start a new email message, click on the TO button and the Contacts list opens. Right click on the contact with multiple email addresses and, in the pop up window, select Action, then in the next pop up window select Send Mail To. The final pop-up window shows all of the email addresses stored for the contact. Select the one to use for this message. None of this is explained in the Outlook Help stuff. Thanks anyway for trying. > Just like any other: You enter them in the To: field of a message. > > Outlook 2000 lets me enter up to 3 email addresses for each contact. The > > second and third are titled "E-mail 2" and "E-mail 3." However, there is > > no > > explanation as to how to use these additional email addresses. Not so. When you open the Outlook Address Book, each address is listed separately. That's why your question made no sense. Perhaps you are not using the Outlook Address Book. SignatureRuss Valentine [MVP-Outlook] >I knew I could do that. My question centered on when I create a new email > message and click on the TO button, my Contacts list opens (as it should). [quoted text clipped - 21 lines] >> > no >> > explanation as to how to use these additional email addresses. PS From your description you are using the Windows Address Book, not the Outlook Address Book. SignatureRuss Valentine [MVP-Outlook] >I knew I could do that. My question centered on when I create a new email > message and click on the TO button, my Contacts list opens (as it should). [quoted text clipped - 21 lines] >> > no >> > explanation as to how to use these additional email addresses. I am having a similar problem usiing Outlook Contacts. When I select a series of contacts (all contacts from within a particular category view, for example) and hit the email button, I get the correct email window with all the "E-mail" field contents within the "To" field. What I want to do is to send to all the email addresses for each contact. Can you help? SignatureIan > PS From your description you are using the Windows Address Book, not the > Outlook Address Book. [quoted text clipped - 23 lines] > >> > no > >> > explanation as to how to use these additional email addresses. "Hit the email button?" Clarify what you're doing. Include your Outlook version. Actions > New Message to Contact will use all email addresses for each Contact. -- Russ Valentine [MVP-Outlook] > I am having a similar problem usiing Outlook Contacts. > [quoted text clipped - 42 lines] > > >> > no > > >> > explanation as to how to use these additional email addresses. I'm using Outlook 2002. By "hit the email button" i mean the "New message to contact" icon on the Standard Toolbar. This is a very straight forward issue: How do we send an email to all the addresses we have for a contact (E-mail, E-mail 2, E-mail 3) automatically, rather than just the default "E-mail"? Many thanks SignatureIan > "Hit the email button?" > Clarify what you're doing. Include your Outlook version. [quoted text clipped - 59 lines] > > > >> > no > > > >> > explanation as to how to use these additional email addresses. Use the New Message to Contact option in the Actions menu. For every installation I've ever seen, that will use all the electronic address fields a Contact has. -- Russ Valentine [MVP-Outlook] > I'm using Outlook 2002. > [quoted text clipped - 72 lines] > > > > >> > no > > > > >> > explanation as to how to use these additional email addresses. > This is a very straight forward issue: How do we send an email to all > the addresses we have for a contact (E-mail, E-mail 2, E-mail 3) > automatically, rather than just the default "E-mail"? Like Russ said. Select the contact and click Action>New Message to Contact to open a compose window with all addresses of that contact in the To field. SignatureBrian Tillman Thanks guys, but this only works when you have a SINGLE contact chosen. How can I repeat this when I have more than one contact selected? Is there perhaps an option somewhere that I need to change? Continued thanks, SignatureIan > > This is a very straight forward issue: How do we send an email to all > > the addresses we have for a contact (E-mail, E-mail 2, E-mail 3) > > automatically, rather than just the default "E-mail"? > > Like Russ said. Select the contact and click Action>New Message to Contact > to open a compose window with all addresses of that contact in the To field. > Thanks guys, but this only works when you have a SINGLE contact > chosen. You're wrong on that. Highlight as many as you wish, including an entire group, then click Actions>New Message to Contact. The Compose widnow that appears will have your entire selection in the "To" field. SignatureBrian Tillman That's just it - it doesn't use all the electronic adresses from the chosen contacts; just the default 'E-mail' one! If it is supposed to act as you describe, it does not on my version - MS Outlook 2002 (10.6515.6735) SP3. Do I need a fix or is their an option somewhere that needs to be ticked? SignatureIan > > Thanks guys, but this only works when you have a SINGLE contact > > chosen. > > You're wrong on that. Highlight as many as you wish, including an entire > group, then click Actions>New Message to Contact. The Compose widnow that > appears will have your entire selection in the "To" field. > If it is supposed to act as you describe, it does not on my version - > MS Outlook 2002 (10.6515.6735) SP3. I'll test it on my OL 2002 at home tonight. SignatureBrian Tillman > That's just it - it doesn't use all the electronic adresses from the > chosen contacts; just the default 'E-mail' one! OK, I've verified the behavior you describe for Outlook 2002. If one contact is highlighted, Actions>New Message to Contact places all of the contact's addresses in the To field, but if more than one contact is selected, only the "E-mail" address is added. SignatureBrian Tillman Thanks for varifying that Brian. So it is not a bug in my system... Now, is there any way to change this to have the Action include all the E-mail addresses for multiple contacts? Cheers, SignatureIan > > That's just it - it doesn't use all the electronic adresses from the > > chosen contacts; just the default 'E-mail' one! [quoted text clipped - 3 lines] > contact's addresses in the To field, but if more than one contact is > selected, only the "E-mail" address is added. > Thanks for varifying that Brian. So it is not a bug in my system... And I've veryfied the behavior in Outook 2003 as well. What I had tried before involved clicking only a single contact. > Now, is there any way to change this to have the Action include all > the E-mail addresses for multiple contacts? I suspect not. SignatureBrian Tillman |
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