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MS Office Forum / Outlook / Contacts / January 2006How do I copy & paste one distribution list to another?
How do I copy & paste one distribution list to another? I have a distribution list that is getting too big (too many emails). I like to break it into 5 pieces by alphabetic groups, say A-D, etc. What is the best way to do it? I figure that if I can find a way to copy the original distribution list to 5 other distributions lists, I can easier go back to each one to delete unrelated entries and I'll end up having 5 distribution lists. But my problem is: I do not know how to copy & paste one distribution list to another. Thanks for your help! You can't. You'd need to save the DL with another name or in another location and work with that.  SignatureRuss Valentine [MVP-Outlook] > How do I copy & paste one distribution list to another? > [quoted text clipped - 9 lines] > problem is: I do not know how to copy & paste one distribution list to > another. Thanks for your help! What do you mean by "You'd need to save the DL with another name or in another location and work with that"? > You can't. > You'd need to save the DL with another name or in another location and work [quoted text clipped - 12 lines] > > problem is: I do not know how to copy & paste one distribution list to > > another. Thanks for your help! What part don't you understand? You asked how to make a copy of the DL. The only way you can make a copy of a DL in Outlook is to move it to another folder. SignatureRuss Valentine [MVP-Outlook] > What do you mean by "You'd need to save the DL with another name or in > another location and work with that"? [quoted text clipped - 19 lines] >> > problem is: I do not know how to copy & paste one distribution list to >> > another. Thanks for your help! I'm sorry, Russ... I'm not knowledgable. I don't know what it means to move the DL to the folder. Thank you for taking the time to help. I'll appreciate if you kindly be more specific. Thank you very much. > What part don't you understand? You asked how to make a copy of the DL. > The only way you can make a copy of a DL in Outlook is to move it to another [quoted text clipped - 22 lines] > >> > problem is: I do not know how to copy & paste one distribution list to > >> > another. Thanks for your help! Look at the File menu in an open DL. You will see that you cannot copy it, nor can you create a copy of it by saving it with a different name. You can, however, copy it to another folder. That will create a copy, which is what you were trying to do. If you want to move it back to its original folder, just rename it before you do. SignatureRuss Valentine [MVP-Outlook] > I'm sorry, Russ... I'm not knowledgable. I don't know what it means to > move [quoted text clipped - 32 lines] >> >> > to >> >> > another. Thanks for your help! > Look at the File menu in an open DL. You will see that you cannot > copy it, nor can you create a copy of it by saving it with a > different name. Right-click the DL, drag it a short distance, release the mouse button, and a context menu containing "Copy" and "Cancel" will appear. Choosing Copy will produce a second DL of exactly the same name. You can now open that DL, change its name, trim some of the members, and save it. SignatureBrian Tillman > What part don't you understand? You asked how to make a copy of the > DL. The only way you can make a copy of a DL in Outlook is to move it to > another folder. Not true, Russ. You can have multiple DLs with the same name in the same folder. SignatureBrian Tillman You mean that drag and drop trick? That's news to me. Doesn't sound like a very good idea, either. DL's barely work when created properly. I suspect that's why their file menu provides no such option. -- Russ Valentine [MVP-Outlook] > > What part don't you understand? You asked how to make a copy of the > > DL. The only way you can make a copy of a DL in Outlook is to move it to [quoted text clipped - 4 lines] > -- > Brian Tillman > How do I copy & paste one distribution list to another? > > I have a distribution list that is getting too big (too many emails). > I like to break it into 5 pieces by alphabetic groups, say A-D, etc. > What is the best way to do it? Right-click the DL, drag it a little, release the mouse, and choose Copy. Outlook will gladly make another DL of exactly the same name. Do this threee more times and you'll have five indentical, identically named DLs. Open each DL in turn, specifying a new name and removing those entries you want to trim. Close and save. When you're done, you'll have the five DLs you want. SignatureBrian Tillman |
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