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MS Office Forum / Outlook / Contacts / February 2006How do you export contacts into a file in which you can actually r
I have approx. 2,500 contacts in outlook and would like to have a hard copy of them in case of a computer failure. How do I export them to a PDF or word file and be able to read everything that was entered for that contact? I tried to export them to a excel file but that clearly doesn't work and/or look nice at all. Headings and titles are all jacked up. Hoping to try and do this for my calendar also... Anyone have any ideas???? Thanks :) Most users who want to create a printout of their Contacts will use a mail merge to Word to do so.  SignatureRuss Valentine [MVP-Outlook] >I have approx. 2,500 contacts in outlook and would like to have a hard copy > of them in case of a computer failure. How do I export them to a PDF or [quoted text clipped - 8 lines] > > Thanks :) If you do a mail merge though I don't think you can print off all the stuff within your contacts. For example I have lots of various notes written about a certain contact in the information area. > Most users who want to create a printout of their Contacts will use a mail > merge to Word to do so. [quoted text clipped - 10 lines] > > > > Thanks :) Obviously. A printout is a very poor choice for backing up data. You asked. I answered. Why you would need to print out notes eludes me since you have to type everything back in anyway if you use a printout to "back up" data. SignatureRuss Valentine [MVP-Outlook] > If you do a mail merge though I don't think you can print off all the > stuff [quoted text clipped - 20 lines] >> > >> > Thanks :) And you can include those notes as one of the fields in a merge. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > If you do a mail merge though I don't think you can print off all the stuff > within your contacts. For example I have lots of various notes written about > a certain contact in the information area. Oh realllyyyy.. I didn't know that. Thanks for the information!!! I'll give that a try right now. > And you can include those notes as one of the fields in a merge. > > > If you do a mail merge though I don't think you can print off all the stuff > > within your contacts. For example I have lots of various notes written about > > a certain contact in the information area. > I have approx. 2,500 contacts in outlook and would like to have a > hard copy of them in case of a computer failure. How would a hard copy (i.e., a printed copy) help you in the event of a failure. You'd spend hours or days reentering all 2,500 contacts. Your best bet is to make a copy of your PST and store it on an external medium. SignatureBrian Tillman Do you know how to locate those files? thanks for the suggestion. Chris > > I have approx. 2,500 contacts in outlook and would like to have a > > hard copy of them in case of a computer failure. > > How would a hard copy (i.e., a printed copy) help you in the event of a > failure. You'd spend hours or days reentering all 2,500 contacts. Your > best bet is to make a copy of your PST and store it on an external medium. in Start, search for *.pst and make sure to use advanced search to include hidden files. -- Judy Gleeson [MVP Outlook] Acorn Training and Consulting www.acorntraining.com.au Everyone - turn on your Advanced Toolbars and learn how to use the Field Chooser and Group by Box!! > Do you know how to locate those files? thanks for the suggestion. > > Chris > > "Brian Tillman" wrote: > >> >> > I have approx. 2,500 contacts in outlook and would like to have a >> > hard copy of them in case of a computer failure. >> >> How would a hard copy (i.e., a printed copy) help you in the event of a >> failure. You'd spend hours or days reentering all 2,500 contacts. Your >> best bet is to make a copy of your PST and store it on an external medium. >> -- >> Brian Tillman >> >> > Do you know how to locate those files? thanks for the suggestion. Their default location is %UserProfile%\Local Settings\Application Data\Microsoft\Outlook, which is a hidden folder. SignatureBrian Tillman better yet.. If you take your navigation pane into folders view, there are 2 links at the bottom of the folders. Clicking the link "data file management" will open a dialog showing you where your data file is. You can also open the containing folder right from there. > Do you know how to locate those files? thanks for the suggestion. > [quoted text clipped - 7 lines] >> best bet is to make a copy of your PST and store it on an external >> medium. No John nice try - but that only works in 2003 and this guy never told us his version. -- Judy Gleeson [MVP Outlook] Acorn Training and Consulting www.acorntraining.com.au Everyone - turn on your Advanced Toolbars and learn how to use the Field Chooser and Group by Box!! > better yet.. > If you take your navigation pane into folders view, there are 2 links at the > bottom of the folders. Clicking the link "data file management" will open a > dialog showing you where your data file is. You can also open the > containing folder right from there. > > > "Chris" <Chris@discussions.microsoft.com> wrote in message > news:554D08E6-F1D3-45A2-9261-6F2CF3C1D4FB@microsoft.com... >> Do you know how to locate those files? thanks for the suggestion. >> >> Chris >> >> "Brian Tillman" wrote: >> >>> Chris <Chris@discussions.microsoft.com> wrote: >>> >>> > I have approx. 2,500 contacts in outlook and would like to have a >>> > hard copy of them in case of a computer failure. >>> >>> How would a hard copy (i.e., a printed copy) help you in the event of a >>> failure. You'd spend hours or days reentering all 2,500 contacts. Your >>> best bet is to make a copy of your PST and store it on an external >>> medium. >>> -- >>> Brian Tillman >>> >>> > > |
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